Division Bookkeeper

Division Bookkeeper

Responsible for financial accounting and specialized clerical work, including the presentation of the financial position of each school through clerical maintenance and processing of records and documents. Essential functions include working directly with principals and the Finance Director to develop the budget for the fiscal year and provide monthly reports. Provide clerical assistance to principals when needed. Audit all club and class activity accounts and other related accounts when needed.

Maintain appropriate contact with school personnel, parents, students, and vendors. Prepare appropriate records for annual School Board audit. Record receipts and disbursements on a computer accounting program. Prepare and transport daily deposits to the bank. Prepare monthly bank reconciliation and financial statement reports and reconcile monthly draw reports. Maintain and keep up to date information for outstanding obligations. Monitor staff and financial procedures as needed.

Oversee the school bookstore, maintaining inventory and school supplies. Receive all school materials and distribute them to the appropriate location. Handle all discrepancies or returns with vendors. Oversee field trip planning, process contracts, receive monies, and disburse checks. Maintain records of all field trips. Prepare fiscal notes for the Office of Business Services and maintain contract logs. Maintain current W-9 information and report this list yearly to the Finance Director.

Check each student withdrawal for lost or damaged books or any outstanding obligations and sign each withdrawal. Maintain unclaimed property report for the Office of Business Services. Work in the main office as needed when the Office Secretary is out of the office or on leave while maintaining bookkeeper duties. Perform related work as required.

Knowledge, skills, and abilities include advanced knowledge of accounting procedures and budget analysis; ability to create computer spreadsheets and reports; knowledge of bookkeeping terminology, methods, procedures, and equipment; thorough knowledge of standard office procedures, practices, and equipment; general knowledge of accounting principles and related data processing equipment; ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures;

ability to post accounts and to perform mathematical computations with speed and accuracy; skill in using a variety of office machines and computer equipment and some typing ability; ability to establish and maintain effective working relationships with associates.

Education and experience required:
High School Diploma or GED, computer spreadsheet knowledge, experience in secretarial work and bookkeeping.