Administrative Officer

Securitas is seeking an Administrative Officer to support daily operations in a fast-paced protective services environment. In this role, you will coordinate schedules, maintain records, prepare reports, and assist with contract, billing, and compliance documentation. You'll handle correspondence, greet visitors, and support managers and field teams to ensure efficient, professional service delivery. The ideal candidate is detail-oriented, highly organized, proficient with office software, and comfortable handling confidential information in a mission-driven, security-focused setting.

Responsibilities

• Coordinate schedules, meetings, and calendars for managers and field teams
• Maintain accurate records, files, and databases in line with company and client requirements
• Prepare and format reports, correspondence, and presentations
• Support contract, billing, and compliance-related documentation and tracking
• Serve as a primary administrative contact for internal staff and visitors
• Handle incoming calls, emails, and inquiries with a professional, customer-service focus
• Ensure secure handling and storage of confidential and sensitive information
• Assist with onboarding and training logistics for new team members
• Monitor office supplies and coordinate with vendors as needed
• Support continuous improvement of administrative processes and workflows

Required Skills

• Office administration
• Recordkeeping and documentation
• Scheduling and calendar management
• Business writing and correspondence
• Data entry and database management
• MS Office (Word, Excel, Outlook, Power
• Point)
• Reporting and basic analytics
• Customer service and client communication
• Confidential information handling
• Basic contract and billing support