Office Manager

Office Manager

The Office Manager is responsible for overseeing daily administrative operations and ensuring the efficient functioning of the office. This role supports leadership, coordinates office activities, manages records and documentation, assists with accounting and human resources functions, and serves as a central point of communication for employees, clients, vendors, and subcontractors.

• Manage day-to-day office operations and administrative functions.
• Answer phones, respond to emails, and greet visitors professionally.
• Maintain office filing systems, records, and company documentation.
• Coordinate schedules, meetings, and appointments for management staff.
• Assist with accounts payable and accounts receivable processes.
• Track invoices, purchase orders, and vendor payments.
• Prepare reports, correspondence, and other business documents.
• Maintain employee records and assist with onboarding paperwork.
• Coordinate office supplies, equipment maintenance, and facility needs.
• Support project managers and field personnel with administrative tasks.
• Monitor and maintain compliance-related documentation and certifications.
• Communicate with clients, subcontractors, suppliers, and regulatory agencies as needed.
• Assist with payroll preparation and timekeeping records.
• Ensure office procedures are followed and recommend process improvements.
• Handle confidential information with discretion and professionalism.

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum of 3 years of office management, administrative, or related experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with accounting, payroll, or construction management software is preferred.
• Ability to work independently and prioritize multiple responsibilities.
• Strong attention to detail and problem-solving skills.
• Professional demeanor and customer service orientation.

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to lift and carry office supplies up to 25 pounds occasionally.

This position operates primarily in a professional office setting and may require occasional interaction with field personnel, project sites, vendors, and clients.