Business Specialist

Luck Stone is looking to hire a Business Specialist to provide hands-on support to leaders and teams across the organization. This role owns project coordination, manages competing priorities, prepares materials for meetings and presentations, and keeps communication flowing between teams, vendors, and external partners. Day to day, the Business Specialist handles everything from risk assessment, contractor verification, leads our hauler contracting program correspondence, and uses innovative technology to support their team.

At Luck Stone, our Business Specialists are essential to everything we do.
Essential Functions

50% of Job–Project Coordination

• Take ownership to communicate and follow through on special projects. Provide Manager with regular updatesonthe progress and actions taken.
  
  Ensure deadlines are metandimportant meetings are attended.
• Identifies resource requirements (ex:time, budget,and personnel) for basic projects.
• Conduct research, compile data, and prepare presentations for review and presentations.
• Consistently follows up with team members, vendors,and others.
• Proactivelyidentifyand analyze problems, generating alternative solutions and making decisions on choices withsomesupervision
• Use intuition and knowledge toanticipatethe needsof the Manager for meetings, events, external functions, and day-to-day.
• Use andproficiencyof current technology, including software and social media, is necessary. Should be able to troubleshoot and support conference room AV, to include arranging technology support for conference calls, Teams calls, document sharing calls.
  
  BSSwill work closely with theITdepartment on technology-relatedsubjectssuch as:system upgrades, different software, improved software, photo software.

50% ofJob
-Administrative

• Perform general office duties, including but not limited to:
  
  Maintain and understand the Manager’s calendar toanticipateneeds anddeterminethe information and/or materials that will be required, travel planning, and communication with associates in the company, customers, family, and organizations where the manager holds board or committee positions. Anticipate and proactively resolve conflicts independently.
• Prepare, read,and analyze e-mails, memos, spreadsheets, reports, and other documents. Review finished materials and dictations for completeness, accuracy, and format, and distribute to the appropriate individuals. Maintain confidentiality when required.
• Open, review and sort by importance andcategoryall incoming email/mail. Segregate important matters for immediate attention. Monitor emails for actions required,valuable information such as meetings and keepthe Manager and teamfully informed, promptly printreplyto emails if needed.
  
  Communicate on behalf of your manager on routine matters.
• Answer the telephone promptly and professionally.
  
  Screen incoming telephone calls take accurate messages and promptly relay them.
  
  Arrangetelephoneand conference calls as requested.
• Maintainaccurateand current contact records, including telephone listings, directories and addresses, email addresses, mobile and fax numbers.
• Interact comfortably with customers and partners.
  
  Alsomaintainssuccessful business relationships.
• Uses AI to improve processes and efficiency

Identifies gaps in business processes, and works with support partners to reimagine these processes

• Ensure that other administrative tasks are done effectively and efficiently.
  
  These include expense reimbursement reporting, travel itineraries, catering for meetings,screeningor redirecting inquiries, greeting visitors, letter writing, and running errands.

Education:

High School Diploma or GED;
College degree preferred

Work Experience:

5+yearsof experience in process management

5+ years of experience in risk management

• High competence in…