Administrative Assistant​/Deputy Clerk to Board

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Full Time Job County Admin, Rustburg, VA, US

Salary: $50,000.00 Annually

Deputy Clerk to the Board of Supervisors

Are you looking for a meaningful career where you can make a lasting impact on your community through public service? Join Campbell County as an Administrative Assistant / Deputy Clerk to the Board of Supervisors and become part of a dedicated team that supports the effective operation of the County's elected officials. We are seeking a highly organized, detail-oriented professional with exceptional written and verbal communication skills who can manage competing priorities and build strong working relationships.

The ideal candidate will have experience with meeting administration, agenda preparation, records management while exercising professionalism, discretion, and sound judgment when handling confidential information. This position performs advanced administrativ work, maintains official records, ensures compliance with statutory requirements, and requires availability to work evening Board meetings.

Makes a daily difference in the Campbell County organization and locality through: hard work, open and honest communication, ongoing improvement and accountability.

Performs with excellence, the following tasks, including but not limited to:

• Prepares, publishes, and distributes Board of Supervisors meeting agendas and supporting materials.
• Develops and maintains electronic meeting materials, agendas, minutes, and related documents for publication on the County website.
• Ensures information about County Administration and Board of Supervisors is up to date on County website.
• Records, drafts, edits, and indexes minutes of Board of Supervisors meetings, work sessions, and other meetings as assigned.
• Assists in maintenance of Supervisors Minutes Book.
• Prepares resolutions, proclamations, correspondence, memoranda, and other official documents resulting from Board actions.
• Maintains filing system and other records for the County Administration office.
• Serves as secondary point of contact for Board members regarding meeting materials, scheduling, travel arrangements, reimbursements, and information requests.
• Ensures legal advertising requirements for public hearings, ordinances, and other notices comply with applicable laws.
• Researches records and prepares reports, correspondence, and informational materials as requested by County Administration staff.
• Supports the County Records Manager in maintaining records management compliance with state records requirements.
• Serves as acting Clerk to the Board during the absence of the Clerk and performs other duties as assigned.
• Provides administrative support to County Administration and County Attorney, including answering phones, greeting visitors, scheduling meetings, and responding to inquiries from the public and staff.
• Serves as a Notary Public for County documents and public requests as authorized.
• Prepares requisitions and requests for appropriation of funds.
• Codes invoices for County Administration and County Attorney.
• Assists with preparation of basic departmental budget.
• Schedules meetings and reserves meeting spaces for County departments and the public.
• Performs data entry, document management, and other administrative duties as assigned.
• Receives and processes new Public Nuisance complaints and tracks existing and ongoing complaints, in coordination with Code Enforcement Officer and County Attorney.
• Drafts legal documents for Public Nuisance complaints, in coordination with County Attorney.
• Attends required training and professional development…