Institutional Projects and Operations Analyst

Institutional Projects and Operations Analyst

Germanna Community College is a two-year public institution of higher education in the Virginia Community College System. As a comprehensive community college, Germanna provides quality, accessible, and affordable educational opportunities for the residents of the City of Fredericksburg and the counties of Caroline, Culpeper, King George, Madison, Orange, Spotsylvania and Stafford. The Institutional Projects and Operations Analyst provides college-wide project management, analytical, administrative, and operational support to advance institutional priorities and the work of the Finance and Operations division.

Major

Duties and Responsibilities:

• Plan and coordinate assigned college-wide and divisional projects from initiation through completion, including objectives, timelines, milestones, responsibilities, risks, dependencies, and deliverables.
• Develop and maintain project plans, status reports, dashboards, action-item logs, and other tools needed to monitor progress and support accountability.
• Coordinate cross-functional project teams and communication among executive leadership, divisions, departments, campuses, and external partners.
• Monitor progress, follow up with responsible parties, identify barriers or emerging risks, recommend appropriate actions, and elevate matters requiring leadership attention.
• Prepare project-related agendas, briefing materials, presentations, executive summaries, and other documentation, and maintain organized records to support continuity, accountability, and institutional knowledge.

Priority, Deadline, and Deliverable Management:

• Track significant institutional and Finance and Operations priorities, deadlines, recurring responsibilities, reporting requirements, and deliverables.
• Maintain and improve systems for monitoring progress, upcoming requirements, dependencies, and outstanding assignments.
• Proactively follow up with responsible parties and provide leadership with timely, accurate status information.
• Identify potential delays, competing priorities, or unresolved issues and elevate matters requiring leadership attention.

Analytical and Decision Support:

• Develop and maintain Excel-based reports, trackers, dashboards, models, and other analytical tools to support planning, monitoring, and decision-making.
• Compile, organize, validate, and analyze financial, operational, project, and program data from multiple sources.
• Prepare summaries, trend analyses, comparisons, recommendations, and other management reports for leadership review.
• Support budget monitoring, forecasting, operational analysis, and other decision-support needs, ensuring information is accurate, timely, and clearly communicated.

Finance and Operations Coordination:

• Provide project, analytical, and operational support to the Vice President of Finance and Operations and the functions within the division.
• Coordinate divisional initiatives involving Business Services, Human Resources, Facilities, Information Technology, College Police, and other areas within the Vice President's scope.
• Gather and synthesize information across functional areas, identify dependencies or unresolved issues, and prepare consolidated reports, briefing materials, and recommendations.
• Support implementation and follow-up of divisional priorities, operational changes, and special initiatives requiring coordination across multiple units. Serve as a point of coordination when projects or operational matters require participation from multiple Finance and Operations units or other College divisions.

Finance and Operations Support:

• Provide administrative, analytical, and project support to the Vice President of Finance and Operations and assigned Finance and Operations initiatives.
• Serve as the primary buyer for Finance and Operations and prepare and process purchase requisitions in accordance with institutional policies and established budgets.
• Track purchase orders, invoices, contracts, and related documentation and maintain accurate procurement records.
• Coordinate the Vice President's calendar, meetings, site visits, travel, and related logistics; identify scheduling conflicts and seek direction when…