Institutional Projects and Operations Analyst

Institutional Projects and Operations Analyst

The Institutional Projects and Operations Analyst provides college-wide project management, analytical, administrative, and operational support to advance institutional priorities and the work of the Finance and Operations division. Reporting administratively to the Vice President of Finance and Operations, the position coordinates assigned projects and initiatives, serves as the division purchaser, develops systems for monitoring deadlines and deliverables, prepares reports and decision-support tools, and supports cross-functional work involving multiple divisions, departments, campuses, and external partners.

For projects led by another division, the position works under the functional direction of the designated executive sponsor or project lead while remaining administratively assigned to Finance and Operations.

The position is expected to independently manage assigned work from initiation through completion, anticipate needs, identify and resolve issues, and ensure appropriate follow-through. The role requires sound judgment, strong project management and analytical skills, initiative, discretion, attention to detail, and the ability to coordinate work across diverse stakeholders without direct supervisory authority.

Major

Duties and Responsibilities:

• Institutional Project Management:
  Plan and coordinate assigned college-wide and divisional projects from initiation through completion, including objectives, timelines, milestones, responsibilities, risks, dependencies, and deliverables.
• Priority, Deadline, and Deliverable Management:
  Track significant institutional and Finance and Operations priorities, deadlines, recurring responsibilities, reporting requirements, and deliverables.
• Analytical and Decision Support:
  Develop and maintain Excel-based reports, trackers, dashboards, models, and other analytical tools to support planning, monitoring, and decision-making.
• Finance and Operations Coordination:
  Provide project, analytical, and operational support to the Vice President of Finance and Operations and the functions within the division.
• Finance and Operations Support:
  Provide administrative, analytical, and project support to the Vice President of Finance and Operations and assigned Finance and Operations initiatives.
• Records Management and Digital Organization:
  Develop and maintain organized digital filing and information-management systems for institutional projects, Finance and Operations, procurement, and other assigned areas.
• Process Improvement and College-wide Coordination:
  Identify and recommend improvements to administrative, financial, operational, and project-management processes.

Special Assignments
- May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications
- Demonstrated experience in project coordination, administrative analysis, operations, finance, institutional support, or a related field. Experience coordinating projects or initiatives involving multiple stakeholders, deliverables, and competing deadlines. Experience analyzing information, developing reports, and supporting management decision-making. Experience with Commonwealth of Virginia procurement practices and systems. Strong project management and organizational skills, including the ability to plan work, monitor milestones, identify risks, and drive deliverables to completion.

Strong analytical and critical-thinking skills, with demonstrated proficiency in Excel and the ability to develop reports, dashboards, and decision-support tools. Ability to independently take an assignment or objective, determine the steps necessary for completion, coordinate stakeholders, and follow the work through to completion. Ability to manage multiple competing priorities with accuracy, sound judgment, discretion, and attention to detail. Ability to coordinate work and obtain timely results across multiple stakeholders without direct supervisory authority.

Strong written and verbal communication skills, including the ability to prepare clear executive-level reports, presentations, and briefing materials. Ability to maintain organized digital records and handle sensitive and confidential information appropriately. Strong initiative, accountability, dependability, and follow-through.

Additional Considerations
- Experience with eVA procurement system Experience in higher education, the public sector, or another complex organization.

Operation of a State Vehicle
- No

Supervises Employees
- No

Required Travel
- Travel between campuses will be required.

Please Note:

Regular travel between the Fredericksburg Area Campus and Locust Grove Campus is required to support operational and departmental needs