Event Coordinator, Entertainment & Gaming

Benefits:

• 401(k) with company match
• Dental insurance
• Health insurance
• Vision insurance
• Medical insurance
• Life insurance
• Short-Term Disability
• Long-Term Disability
• Employee referral program
• Employee discounts (Goodstone Inn & Restaurant)
• Paid vacation and sick time
• Paid time off
• Opportunity for advancement
• Training & development
• Wellness resources

Job Title:

Events Coordinator

Department:
Events

Reports To:

Banquet and Event Operations Manager

Hours:

5 days a week, including weekends (8 and 10-hour shifts)

• Serve as the primary planning contact after contract execution.
• Guide clients through the planning process and collect all event details, timelines, and requirements.
• Schedule and conduct planning meetings, venue walkthroughs, and event detail reviews.
• Assist with menu selections, timelines, floor plans, vendor coordination, guest accommodations, and event logistics.
• Maintain consistent communication with clients throughout the planning process.
• Ensure all event details are finalized according to established deadlines.

• Prepare, update, and distribute BEOs and event resumes.
• Verify accuracy of timelines, room layouts, catering requirements, bar selections, vendor information, and special requests.
• Review event details with internal teams to ensure operational readiness.
• Coordinate event changes and communicate updates promptly to all stakeholders.
• Maintain accurate event records within Triple Seat and other systems.

• Partner with the Event Operations team to staff and prepare events.
• Coordinate rental orders, vendor arrivals, deliveries, and setup schedules.
• Participate in event turnover meetings and pre-event planning reviews.
• Work closely with Guest Services to coordinate room blocks, VIP arrivals, guest itineraries, and special accommodations.
• Support event execution and proactively troubleshoot issues.

• Serve as an on-site representative during weddings, corporate retreats, and social events.
• Assist with event setup verification and ensure spaces meet client expectations.
• Coordinate with vendors, caterers, and internal departments throughout the event.
• Address client requests and operational challenges professionally and efficiently.
• Support event breakdown and post-event follow-up as needed.

• Maintain organized client files and event documentation.
• Assist with reporting, forecasting support, and event tracking.
• Monitor deposits, payment schedules, and billing details with Accounting and Sales.
• Support continuous improvement of event planning processes and guest experiences.

• Bachelor's Degree preferred but not required.
• 2+ years of event planning, hospitality, catering, wedding, or hotel event experience.
• Experience coordinating weddings, social events, corporate meetings, or luxury hospitality events preferred.
• Experience with Triple Seat, Maestro, Microsoft Office, and event management software preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple projects and deadlines simultaneously.

• Strong attention to detail and organizational skills.
• Ability to build relationships with clients, vendors, and internal teams.
• Ability to work independently while managing competing priorities.
• Strong problem-solving and decision-making skills.
• Professional and polished communication style.
• Ability to remain calm and organized in a fast‑paced environment.
• Proficiency with Microsoft Office Suite and event management software.
• Knowledge of hospitality operations and event execution.
• Flexible schedule with availability for evenings, weekends, and holidays based on event needs.

• Operates in office and event environments, with regular interaction with guests, clients, vendors, and team members.
• Frequently works indoors and outdoors in varying weather conditions.
• Must adapt to changing event schedules and last‑minute requests.
• Requires walking throughout the property and event venues during execution.

• Ability to stand and walk for extended periods.
• Ability to climb stairs and navigate event spaces.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to work extended hours during event days when necessary.

Please note that this job description is not intended to provide a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Goodstone Inn & Restaurant is an equal opportunity employer committed to creating an inclusive workplace. We celebrate diversity and are dedicated to fostering a culture of respect, professionalism, and opportunity for all employees.