Student Financial Analyst

Student Financial Analyst

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link or call DARS at , or DBVI at .

The Student Financial Analyst is responsible for ensuring the integrity, accuracy, and proper configuration of student financial transactions within the Student Information System (SIS) and the Workforce Enterprise System (WES). This position performs analysis, reconciliation, and resolution of discrepancies related to student accounts receivable, payments, billing, and system configuration, supporting accurate financial reporting and operational decision-making. The role performs reconciliation and financial analysis activities and serves as a key liaison with responsibility for ensuring alignment between systems.

The position ensures transactions and system configurations are accurate, properly functioning, and compliant with College, VCCS, and Commonwealth requirements, while supporting internal controls, audit readiness, and efficient Business Office operations.

This position is based at our Fredericksburg Area Campus but requires regular work at other Germanna locations to support Business Office operations and ensure consistent service delivery across the College.

Major

Duties and Responsibilities:

• Maintains and is accountable for the accuracy and integrity of student account records within SIS, ensuring all transactions, balances, and system configurations are complete, correct, and properly supported.
• Processes, validates, and posts student and third-party payments within SIS, ensuring accuracy, completeness, and compliance with College, VCCS, and CAPP Manual requirements.
• Performs reconciliation and financial analysis activities in coordination with the General Accountant responsible for accounts receivable, including preparing and reviewing data, identifying discrepancies between SIS and AIS, analyzing account balances and aging, and resolving variances to ensure accuracy and completeness of financial records.
• Performs and maintains student accounts system configuration within SIS, including setup of charges, payment plans, fee tables, and related components; ensures configuration accuracy, proper functionality, and compliance with College, VCCS, and CAPP Manual requirements.
• Researches and resolves account discrepancies, including misapplied payments, billing errors, and system-related issues; develops and utilizes system queries and Excel-based tools to monitor activity, identify anomalies, and support reconciliation and reporting processes.
• Supports month-end and year-end close processes, audit requests, and internal control activities by preparing documentation, reconciliations, and supporting schedules; ensures adherence to College, VCCS, and CAPP Manual requirements and supports compliance with the Commonwealth's internal control framework (ARMICS).
• Monitors delinquent student accounts and performs collection activities in accordance with established policies, including placement with the Commonwealth's debt setoff and external collection processes; maintains documentation and ensures compliance with timelines and procedures.
• Identifies process improvement opportunities and supports implementation of enhanced controls, workflows, and documentation to strengthen financial accuracy and operational efficiency.
• Serves as primary front-line support for the Business Office, assisting students, parents, internal departments, and other stakeholders with account inquiries, billing, and payments, while supporting daily operations and ensuring compliance with FERPA and applicable policies and procedures.
• Collaborates with peers across campuses to ensure consistent service delivery, shared…