More jobs:
Financial Operations Specialist
Job in
Richmond, Chesterfield County, Virginia, 23234, USA
Listed on 2026-07-18
Listing for:
State of Virginia
Full Time
position Listed on 2026-07-18
Job specializations:
-
Finance & Banking
Accounts Receivable/ Collections, Accounting & Finance, Finance Assistant, Financial Analyst -
Accounting
Accounts Receivable/ Collections, Accounting & Finance, Finance Assistant, Financial Analyst
Job Description & How to Apply Below
Location: Richmond
Title:
Financial Operations Specialist #00074
State Role
Title:
Financial Services Spec I
Hiring Range: $72,800 - $87,250
Pay Band: 4
Agency:
The Library of Virginia
Location:
Library of Virginia Building
Agency Website: https://(Use the "Apply for this Job" box below)..gov
Recruitment Type:
General Public - G
Job Duties
Position Overview
The Library of Virginia is seeking a customer-focused, detail-oriented, and highly organized Financial Operations Specialist to join its Finance team. This position plays a vital role in supporting the agency's financial operations through the timely and accurate processing of accounts payable and revenue receipts while providing exceptional customer service to agency staff, vendors, and external partners.
The successful candidate is someone who takes ownership of their work, demonstrates initiative, embraces continuous improvement, and enjoys working in a collaborative environment. This position requires someone who can effectively manage competing priorities, identify issues before they become problems, and consistently produce accurate work while meeting deadlines.
Key Responsibilities
Accounts Payable Operations
* Process vendor invoices accurately and timely within the Cardinal financial system.
* Review invoices for completeness, proper approvals, and compliance with Commonwealth policies and agency procedures.
* Maintain the agency's Accounts Payable Invoice Tracking Log and Voucher Log.
* Monitor and manage the Accounts Payable inbox, ensuring prompt responses and timely processing of requests.
* Coordinate with agency staff to obtain missing documentation and approvals.
* Communicate professionally with vendors regarding payment status, invoice questions, and account inquiries.
* Research and resolve invoice discrepancies and payment issues.
* Monitor invoice aging to support compliance with the Virginia Prompt Payment Act.
* Assist with year-end accounts payable processing.
Revenue Receipts and Cash Management
* Process revenue receipts and deposits in Cardinal.
* Maintain the agency Deposit Log.
* Verify deposit documentation for completeness and accuracy.
* Research and resolve deposit discrepancies.
* Coordinate with program staff regarding revenue documentation.
* Assist with monthly reconciliation activities.
Customer Service and Financial Support
* Serve as a primary Finance Office resource for agency staff.
* Provide guidance regarding payment procedures, purchasing documentation, and financial forms.
* Respond to inquiries in a professional, courteous, and timely manner.
* Develop positive working relationships with agency staff, vendors, and external partners.
* Assist in documenting and improving financial procedures.
Internal Controls, Training & Process Improvement
* Participate in the agency's Annual Risk Management and Internal Control Standards (ARMICS) program.
* Assist in monitoring compliance with established financial policies, procedures, and internal controls.
* Assist with the development, maintenance, and documentation of Finance desktop procedures and reference materials.
* Participate in the development and delivery of financial training for agency staff, including presentations on accounts payable procedures, revenue receipt processing, and other finance topics.
* Participate in agency initiatives that modernize financial operations.
* Recommend efficiencies that improve accuracy and customer service.
* Maintain organized electronic financial records.
Minimum Qualifications
* Experience performing accounts payable, accounting, bookkeeping, or financial operations.
* Experience using automated financial management systems.
* Strong attention to detail with demonstrated accuracy.
* Excellent organizational and time-management skills.
* Ability to prioritize multiple assignments while meeting deadlines.
* Excellent written and verbal communication skills.
* Strong customer service skills.
* Proficiency using Microsoft Excel, Outlook, Word, and Teams.
* Ability to research issues and independently resolve routine problems.
* Ability to work collaboratively while taking ownership of assigned responsibilities.
Additional Considerations
* Experience using Cardinal Financials (People Soft).
* Experience with…
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