Administrative Coordinator

Location: Henrico

Title: Administrative Coordinator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $54,000 - $63,500

Pay Band: 4

Agency: Dept of Prof & Occup Reg

Location: DPOR Main Office

Agency Website: (Use the "Apply for this Job" box below)..gov

Recruitment Type: General Public - G

Job Duties

This position will provide administrative, logistical, and business support services to the Executive Director and Board Administrators for the Board of Barber, Cosmetology, Hearing Aid Specialists, and Opticians. The successful candidate will coordinate Board-related functions and serve as the primary point of contact for board members, attorneys, other intra-agency divisions, government officials, and the general public.

Minimum Qualifications

• Knowledge of regulatory boards.

• Knowledge of business procedures, office procedures, and office equipment and its proper usage.

• Ability to maintain discretion when handling confidential and sensitive matters.

• Ability to perform a wide variety of moderate to complex program and administrative support duties.

• Strong organizational skills.

• Ability to coordinate, procure, and obtain necessary equipment, facilities, materials, and services needed to accomplish the board's business operations in compliance with applicable requirements.

• Ability to compose clear, concise, and grammatically correct documents.

• Ability to read and apply regulations and statutes.

• Proficiency in the use of computer software applications.

• Effective time management.

• Strong oral communication skills.

• Ability to pay close attention to detail and provide accurate information and guidance.

• Ability to research and gather facts, analyze findings, reach logical conclusions, and recommend solutions.

• Ability to independently identify and prioritize problems and make recommendations for improvements.

Additional Considerations

• Experience in a regulatory environment preferred.

• Experience preparing and amending electronic documents preferred.

• Knowledge of the Freedom of Information Act (FOIA) preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

CONFIRMATION:
You will receive a confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

As part of the Department of Professional and Occupational Regulation (DPOR), you will play a crucial role in promoting the economic vitality of Virginia by helping qualified individuals start businesses and pursue their chosen fields. DPOR is an executive branch agency under the Secretary of Labor for the Commonwealth of Virginia. Our regulatory boards are comprised of practitioners and citizens appointed by the Governor.

They are responsible for regulating various professions and occupations, including architects and contractors, cosmetologists, and professional wrestlers. We protect the public by verifying minimum competency, investigating complaints, and upholding professional compliance with state laws and regulations.

Working for the State affords you many benefits, and here are just a few:

• Affordable and comprehensive health benefits,

• 13 paid state holidays.

• Time off to volunteer as well as vacation, sick, and personal leave.

• Participation in the VRS retirement system (Hybrid 457 Deferred Compensation Plan).

• Free parking on the premises (DPOR)

TELEWORK OPTIONS:
Please note that this position may be eligible for limited telework and is not a full-time telework position. Upon hire into this position, the agency requires the incumbent to be in the position for 90 days before a specific telework schedule may be submitted for consideration.

VETERAN STATUS:
When applying for this employment opportunity, if you indicate you are a veteran, please provide a copy of your DD214 to personnelginia.gov or via fax to  before the job posting closes.

LAY OFF POLICY:
If you have been affected by DHRM Policy 1.3 Layoff, and possess a valid Interagency Placement Screening Form…