Maintenance Assistant Administrator

Position: Central Maintenance Assistant Administrator
Location: Fairfax Station

The Central Maintenance Assistant Administrator is a management position responsible for assisting with the planning, coordination, and execution of maintenance programs for all regional parks in the NOVA Parks' system. The Central Maintenance Assistant Administrator is also responsible for assisting with the management of the Central Maintenance facility, including vehicles, equipment, and materials. Work is performed under the general direction of the Central Maintenance Administrator.

Considerable latitude for independent judgment and action is provided. Annual performance goals will be set for the Central Maintenance Assistant Administrator.

Hiring Salary Range: $63,426.89 - $72,901.34

ESSENTIAL FUNCTIONS (with illustrative examples of work) Assist with management of personnel

• Plan, direct, and control the work of Central Maintenance employees in the maintenance of park facilities, grounds, vehicles, and equipment.
• Determine workload, assign priorities, schedule employees, and allocate resources.
• Maintain attendance records.
• Develop and implement training programs for employees.
• Analyze and resolve employee work problems through application and interpretation of Personnel Policies.
• Participate in interviews for regular, full-time employment.
• Promote high levels of work performance and employee morale.

Assist with planning, coordination, and execution of a maintenance program

• Plan, assign, and direct maintenance projects including construction and repair of facilities and buildings.
• Maintain a detailed work order tracking and reporting system.
• Prepare work‑in‑progress reports for management review.
• Communicate with operations personnel to monitor progress and changes in project status.
• Plan, assign, and direct repair and maintenance of utility systems such as electrical, heating/cooling, and plumbing.
• Plan, assign, and direct repair and maintenance of vehicles, small engines, and heavy equipment.
• Develop and implement plans and procedures for continuous inspections of facilities, structures, equipment, and grounds to measure conformance to specifications and established standards.
• Prepare park standards for various operations.
• Prepare and conduct inspection reports for various operations.
• Coordinate and conduct annual boiler inspections.
• Oversee electrical inspections for water parks and light shows.
• Maintain and monitor preventive maintenance programs.
• Keep abreast of construction industry standards and relevant state codes/laws.

Assist with development and management of budget

• Prepare and recommend annual budget for Central Maintenance.
• Interpret and apply NOVA Parks' policies and procedures to meet personnel, budget, property management, and general service needs of NOVA Parks.
• Execute and monitor operating budget to ensure sound fiscal management.
• Coordinate the procurement of vehicles, equipment, materials, and services.

Assist with management of Central Maintenance facility

• Ensure sufficient material and equipment inventories.
• Conduct periodic inventory counts of materials, vehicles, and equipment.
• Apply and interpret safety standards and ensure compliance.
• Ensure security of Central Maintenance facilities and assets.
• Inspect Central Maintenance facilities, equipment, and grounds for hazards and for adherence to NOVA Parks' standards.
• Oversee grounds/facility maintenance.
• Identify maintenance problems and hazards and implement corrective actions.
• Operate various equipment as needed and perform related work including manual labor.
• Maintain knowledge and skill sufficient to assist in trades work such as electrical, plumbing, and HVAC.

Perform administrative duties

• Develop short‑ and long‑term goals and recommend operating objectives and goals, strategies, and implementation plans.
• Investigate accidents, thefts, vandalism, and other violations and file appropriate reports in a timely manner.
• Process invoices, receipts, and purchase orders through web‑based accounting software.
• Analyze work efficiency and initiate improvement methods.
• Maintain thorough and accurate records of repairs, preventive maintenance, and servicing through web‑based maintenance software.
• Advise park management on solutions to park maintenance problems.

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