Executive Assistant & Board Liaison

Location: Merrifield

Position Summary:

The Executive Assistant to the President and CEO provides high-level administrative, operational, and governance support to the President and CEO and, through the President and CEO, to the Board of Directors and related governing committees.

This role ensures the smooth, strategic, and professional operation of executive functions, with a primary focus on enabling the effectiveness of the President and CEO. The Executive Assistant serves as a trusted partner to the President and CEO, supporting executive communications, strategic prioritization, Board administration, and coordination of high-level internal and external relationships.

The role also supports the President and CEO’s external presence and public-facing communications in close collaboration with the Marketing & Communications team.

Duties/Responsibilities:

President/CEO Support Routinely handle internal and external inquiries, including screening calls, responding to questions, and redirecting matters to appropriate personnel

Serve as a liaison to external constituents engaging with the President and CEO, including donors, community partners, prospects, volunteers, Board members, and other key stakeholders

Draft correspondence, emails, and executive communications for the President and CEO and respond to inquiries as directed

Manage and maintain the President and CEO’s calendar, coordinating with Leadership Team members as necessary

Coordinate and plan weekly, monthly, quarterly, and annual meetings and leadership engagements

Prepare executive reports, briefing materials, agendas, and meeting documentation

Serve as a strategic partner to the President and CEO by tracking priorities, deadlines, and follow-ups across executive, Board, and external commitments

Maintain a President and CEO action and priorities tracker to ensure alignment with organizational goals

Proactively identify scheduling conflicts, risks, or misalignment related to the President and CEO’s time, messaging, or commitments

Support confidential, high-priority, and sensitive special projects as directed by the President and CEO Arrange travel, logistics, and accommodations

Prepare and submit time and expense reports

Board Administration and Governance Support Assist the President and CEO in ensuring timely preparation of presentation materials for Board and governing committee meetings

Coordinate with the Leadership Team to ensure timely submission and accuracy of Board and committee materials

Coordinate with Leadership Team members to secure special speakers and programming for Board and committee meetings

Assist with logistics for Board and governing committee meetings, including space reservations, catering, room setup, A/V requirements, name badges, and on-site needs

Support logistics for Board social, training, and development events

Attend Board and committee meetings to ensure smooth operations and troubleshoot technical or logistical issues

Act as recording secretary during Board and governing committee meetings, including preparation and maintenance of official minutes

Manage Board member correspondence and donor acknowledgments as directed

Coordinate and manage Board member onboarding and orientation processes

Maintain accurate Board and committee contact information, profiles, attendance records, and conflict-of-interest documentation

Update Board documents, directories, and reports within the Board portal

Support governance-related workflows, timelines, and annual planning cycles

Serve as a point of contact for Board members as needed

Executive Communications & External Presence Serve as the primary point of coordination between the President and CEO and the Marketing & Communications team regarding CEO-related public communications and visibility

Review and coordinate President and CEO social media content to ensure alignment with organizational messaging, executive voice, and brand standards

Maintain a forward-looking calendar of President and CEO speaking engagements, public appearances, and related communications opportunities

Support timely amplification of President and CEO events, speaking engagements, and donor or partner recognition through coordinated…