VP for Finance & Administration

PRIMARY PURPOSE/SCOPE

Bluefield University seeks an experienced and strategic Vice President for Finance & Administration/Chief Financial Officer (CFO) to oversee the university’s financial operations, planning, and strategy. Reporting directly to the President and serving on the Executive Leadership Team, the CFO will play a critical role in shaping the institution’s financial future, ensuring fiscal responsibility, and supporting the university’s mission of providing high-quality education in a Christian environment.

The essential duties, responsibilities, and functions of this position include, but are not limited to, the following:

• Develop and manage a systematic University-wide annual budgeting process that projects expenditures and revenues and utilizes input from all appropriate areas of the University.
• Analyze, project, and monitor budget allocations and expenditures based on a five-year financial plan, including revenues, expenditures, and investments.
• Communicate consistent financial information to departmental budget managers to keep them constantly informed and within annual budget constraints.
• Prepare monthly managerial financial summary statements to be presented to the President and prepare a detailed quarterly financial statement to be presented to the President and Trustee Finance Committee. Prepare quarterly GAAP financial statements to be provided to financial institutions to which the University is obligated.
• Monitor monthly financial statements of the endowment investments and forward copies to the President and to the Chair of the Trustee Finance Committee.
• Manage and direct the university’s insurance and retirement programs, including risk management assessment.

• Manage the recruiting and hiring processes of the University to insure the quality of candidates and compliance with state and federal regulations.
• Coordinate and oversee an annual, systematic process of personnel evaluations to ensure the quality and professional growth of the administration, staff, and faculty.
• Manage the ongoing evaluation, revision, and production of a staff manual to ensure that it is accurate, current, and relevant to the University.
• Oversee staff development, training, and proficiency in areas such as customer service.

• Oversee the operation of the University’s business services, including accounts receivable, accounts payable, and payroll.
• Manage the University’s accounting and reporting systems and procedures, including preparing detailed analyses and assisting with preparing financial statements for the annual audit.
• Develop and monitor an effective system of purchasing to ensure cost-effectiveness.

• Develop and monitor a contract management system and negotiation with outsourced services on a three-year cycle to ensure cost containment and quality service.
• Coordinate the management of all facilities, including existing buildings and grounds, with the University’s outsourced service and develop and maintain a five-year facility management plan for the maintenance and renovation of the university’s facilities.
• Manage the University’s faculty/staff housing to ensure the upkeep and quality of the facilities (or buildings).
• Work cooperatively with the University’s outsourced service to provide students with the highest quality of food service.

• Evaluate, recommend, and monitor the appropriate University-wide administrative and academic software that will provide an efficient and effective, well-integrated, and documented computer system.
• Oversee the operation and personnel responsible for the University’s academic and administrative computer systems.

• Serve as a non-voting member of the Trustee Finance Committee.

• Comply with all rules, policies, and procedures as established by Bluefield University.

• Perform such other duties…