Utility Accounts Payable

Unit: FM Administration MBU

Department: FMD Administration

The Utility Accounts Payable position in the VCU Facilities Management Department reports to the Assistant Director of O&M and Utilities for Facilities Management (FMD) Financial Services and assists the Financial Specialist. The role involves accounting entries to record and process payment of university-wide utilities (electric, natural gas, water, and wastewater) invoices and assists in identifying and resolving utility billing discrepancies.

• University Utility Invoices
  • Record invoice AiM utility module- entering utility bill SOP
  • Track and report missing utility invoices monthly
  • Assist in meter setup/update for new, transfer, or terminated services
  • Maintain online accounts with utility vendors to ensure timely retrieval of needed invoices/statements
  • Scan documents to share point for utilities
  • Assist in submitting copies of invoices to 3rd party vendor
• Procurement - University Real Source
  • Process payments for all utility invoices per University policy and procedures
  • Track and record vendor check information
  • Elevate all vendor payment discrepancies
  • Assist in researching payment disputes
• Other Duties
  • Assist in maintaining and updating SOPs and ARMICS
  • Assist in developing ad hoc AiM utility reports
  • Assist in special projects for Financial Services
  • Attend sub-committee meetings for AiM procedures as needed

• Minimum Qualifications
  • Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
  • Strong knowledge of accounting and/or auditing is required
  • Proficiency with general office software applications, including Microsoft Word and Excel
  • Practical knowledge of Generally Accepted Accounting Principles (GAAP)
  • Experience compiling, analyzing, and presenting reports, budgets, and/or financial information
  • Excellent attention to detail and ability to accurately execute financial transactions and review data
  • High School Diploma, GED, or equivalent
  • Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU
• Preferred Qualifications
  • Bachelor's degree and 1 to 3 years in administrative support role preferably with financial experience or equivalent combination of education, training, and experience is preferred
  • Experience in AiM, Banner, Real Source, and/or other software database programs is preferred

Salary Range: $50,000 - $55,000

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Work Days/

Hours:

Monday-Friday, 8:00am-4:30pm

Hours per Week: 40

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Fully Onsite

University

Job Title:

18211N - Financial Specialist 1