Accountant​/Payroll Administrator

Position Summary

Edwards Oil, Inc. is seeking a highly organized, detail-oriented, and experienced Accountant/Payroll/Administrator to join our team in our Virginia office. This full-time position is responsible for day-to-day accounting operations, payroll administration, financial record-keeping, and administrative support functions. The successful candidate will play a critical role in maintaining accurate financial records, ensuring payroll compliance, supporting management with financial reporting, and contributing to the overall financial and operational health of the organization.

The ideal candidate will possess strong accounting knowledge, payroll expertise, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced business environment. Experience with Accounts Receivable, Accounts Payable, general ledger maintenance, payroll processing, fixed assets, financial reporting, and bookkeeping is essential.

• Perform full-cycle accounting functions, including Accounts Receivable (AR), Accounts Payable (AP), payroll accounting, purchasing, sales accounting, inventory adjustments and general ledger maintenance.
• Maintain accurate and timely financial records in accordance with company policies and generally accepted accounting principles (GAAP).
• Reconcile bank accounts, credit card statements, vendor accounts, customer accounts, and other balance sheet accounts on a regular basis.
• Prepare and post journal entries, adjusting entries, accruals, and account reconciliations.
• Assist with month-end and year-end closing procedures, ensuring all financial transactions are properly recorded and documented.
• Review, audit, and verify accounting transactions to ensure accuracy, completeness, and compliance with internal controls.
• Assist in preparing financial reports and provide analysis to management regarding company performance, cash flow, expenses, receivables, and payables.
• Monitor outstanding receivables and assist with collection efforts to improve cash flow and reduce delinquent accounts.
• Review customer and vendor accounts to resolve discrepancies and maintain accurate account balances.
• Assist in budgeting, forecasting, and financial planning activities as directed by management.
• Support internal and external audits by preparing schedules, reports, and supporting documentation.
• Train and oversee bookkeepers and CSR’s as needed.

• Process bi-weekly payroll accurately and on schedule while maintaining strict confidentiality.
• Maintain employee payroll records, earnings, deductions, garnishments, benefits, tax with holdings, and direct deposit information.
• Review employee time records for accuracy and compliance with company policies.
• Ensure payroll transactions are properly recorded and reconciled within the accounting system.
• Prepare and submit payroll tax filings and reports in compliance with federal, state, and local regulations.
• Coordinate payroll-related benefits administration, including retirement plans, insurance deductions, and other employee benefit programs.
• Respond to employee payroll inquiries and resolve payroll discrepancies in a timely and professional manner.
• Maintain compliance with wage and hour laws, payroll regulations, and record retention requirements.
• Assist with year-end payroll processing, including W-2 preparation and related reporting requirements.
• Assist with HR benefit administration as needed.

• Setup customer accounts and contracts.
• Prepare and issue customer invoices accurately and timely.
• Monitor customer accounts, process payments, and apply cash receipts.
• Investigate and resolve billing discrepancies and customer account issues.
• Manage vendor invoices, verify approvals, and process payments according to company procedures.
• Maintain vendor records and ensure timely payment of obligations.
• Assist with credit applications, payment arrangements, and account reviews.

• Provide professional customer service by responding to inquiries, resolving account issues, and maintaining positive customer relationships.
• Assist customers with…