Finance & HR Administrator

We are seeking a highly organized, detail-oriented Finance & Human Resources Manager to oversee both accounting operations and HR administration for our organization. This is a key in-house position responsible for maintaining financial accuracy, ensuring compliance, and supporting all aspects of the employee lifecycle.

The ideal candidate is dependable, discreet, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.

• Generate and send client invoices in a timely and accurate manner
• Monitor incoming payments and track outstanding balances
• Follow up on overdue accounts and support collections efforts
• Reconcile customer accounts and resolve billing discrepancies
• Prepare and maintain aging reports for leadership review

• Process and verify vendor invoices, purchase orders, and contractor payments
• Ensure timely payment of all company obligations
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate and organized records of all outgoing payments
• Assist with expense tracking and reimbursement processing
• Support preparation and filing of federal, state, and local tax documents
• Ensure compliance with all applicable tax regulations and deadlines
• Maintain organized financial records for audits and reporting
• Coordinate with external CPA or tax professionals as needed
• Monitor changes in tax laws that may impact the business

• Manage onboarding, offboarding, and employee records
• Maintain accurate and confidential personnel files
• Support recruitment coordination and hiring documentation
• Process payroll accurately and on schedule
• Administer employee benefits (health insurance, retirement plans, etc.)
• Assist employees with payroll and benefits-related inquiries

• Ensure compliance with federal and state labor laws
• Maintain HR policies and internal documentation
• Handle sensitive employee matters with professionalism and discretion
• Support HR reporting and administrative functions

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field
• 3–5+ years of combined accounting and HR experience
• Strong understanding of payroll processing and tax compliance
• Proficiency in accounting software (Quick Books, SAP, or similar)
• Strong organizational, communication, and problem-solving skills
• High level of integrity and ability to handle confidential information

• CPA, PHR, or SHRM certification (strong plus)
• Experience in small to mid-sized business environments
• Familiarity with HRIS and payroll systems
• Experience managing both finance and HR functions in a single role

• Stable full-time, on-site position in Sandston, VA
• Direct impact role working closely with leadership
• Opportunity to build and improve internal financial and HR systems
• Long-term growth potential within the organization