Business Office Secretary

Business Office Secretary

Position

Purpose:

The Business Office Secretary performs a broad range of financial, accounting, tax management, in support of the District's business operations. This position is responsible for maintaining accurate financial records, managing bank accounts and reconciliations, supporting tax collection and reporting processes, administering scholarship and rental accounts, assisting with payroll and benefits accounting, and providing administrative support to various district departments. The position requires a high level of accuracy, confidentiality, organizational skills, and the ability to work independently while managing multiple priorities.

Utilize the Central Susquehanna Intermediate Unit (CSIU) Financial Information System (FIS) to maintain financial records and process transactions.

Manage multiple district bank accounts, including but not limited to Mid Penn Bank, Mid Penn Trust, PSDLAF, PLGIT, Committed, Millard, Barrick, Scholarship Trust, and Rental accounts.

Perform monthly bank reconciliations for cafeteria, trust, rental, and investment accounts.

Prepare and process journal entries and maintain accurate accounting records.

Assist with financial reporting and account analysis.

Manage scholarship trust accounts, including deposits, disbursements, recordkeeping, and reconciliations.

Oversee Enders-Fisherville School rental operations, including rental agreements, invoicing, collections, record maintenance, and customer communication.

Assist with cafeteria financial operations utilizing Primero Edge and maintaining contracts with participating schools.

Manage procurement card accounts and initiate transfers as necessary to maintain adequate funding.

Coordinate with Keystone Collections Group regarding Earned Income Tax collections and delinquent per capita and occupation taxes.

Work with Dauphin County offices, including the Tax Assessment Office, Treasurer's Office, Tax Claim Bureau, and Homestead Administrator regarding tax billing, collections, transfers, and tax relief programs.

Serve as liaison to local tax collectors by preparing tax billing information, processing payments, preparing reconciliation reports, handling correspondence, and responding to taxpayer inquiries.

Process tax refund requests and maintain supporting documentation.

Prepare reports and submissions required by the Pennsylvania Department of Revenue, including Act 80 reporting.

Utilize eTaxTrax software to maintain census and tax records, generate reports, and produce per capita and occupation tax bills.

Maintain census information for district residents in collaboration with the Berks County Intermediate Unit.

Utilize the Dev Net system to track real estate tax collections, generate reports, and reconcile delinquent tax turnovers.

Serve as backup support for Board Docs and board agenda preparation.

Process and verify HACC Certificate of Residency applications, including confirmation of tax payment requirements.

Utilize Power School to provide support for transportation-related functions.

Assist with payroll processing and data entry when needed.

Prepare payroll-related documentation for tax collectors and other agencies.

Process and monitor Public School Employees' Retirement System (PSERS) journal entries related to cafeteria employees.

Coordinate financial interest statement distribution and collection for school board members and administrators.

Provide support to the transportation department using Transfinder.

Maintain confidential financial, personnel, tax, and student-related information.

Perform other duties as assigned.

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge of accounting principles, governmental accounting, and financial recordkeeping.

Ability to perform complex reconciliations and maintain accurate financial records.

Knowledge of tax collection, billing, reporting, and reconciliation processes.

Strong proficiency in Microsoft Excel, Google Sheets, and financial software applications.

Strong analytical, organizational, and problem-solving skills.

Ability to manage multiple projects and deadlines simultaneously.

Excellent written and verbal communication skills.

Ability to work effectively with staff, taxpayers, government agencies, vendors, and community members.

Ability to maintain strict confidentiality.

Strong customer service orientation and attention to detail.

Primarily an office environment.

• Frequent use of computers and standard office equipment.
• Occasional attendance at meetings outside of normal working hours.
• Ability to work under deadlines with frequent interruptions and changing priorities.

Preferred:
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.

Experience in public school finance, governmental accounting, or…