Accounts Receivable​/Payable

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Regular Full-Time Madison Wood Preservers, Inc. Madison, VA, US

Salary Range: $65,000.00 To $85,000.00 Annually

Schedule:

Monday
- Friday 7:30 AM - 4 PM

This position serves as a member of the finance team and works under the direction of the Chief Financial Officer (CFO). This position is responsible for collaboratively supporting Madison Wood Preservers' accounting operations, including Accounts Payable, Accounts Receivable, credit administration, collections, inventory controls, and other related accounting functions. This position also helps ensure the timely and accurate processing of financial transactions while maintaining strong internal controls, confidentiality, and exceptional customer service.

They will work collaboratively with customers, vendors, employees, and management to support the company's financial operations and business objectives.

Accounts Payable

Review, verify, enter, and process vendor invoices.

Match invoices with purchase orders, receiving documents, and required approvals.

Prepare check runs, ACH payments, and wire transfers for approval.

Reconcile vendor statements and resolve invoice and payment discrepancies.

Maintain vendor records, W-9 forms, certificates of insurance, payment information, and 1099 documentation.

Maintain cargo and automobile insurance records.

Maintain logging-related records, including payments, pricing, and tract information.

Coordinate with Purchasing, Dispatch, vendors, and other departments to resolve accounting issues.

Accounts Receivable, Credit & Collections

Review customer credit applications and assist with new account setup.

Process customer payments and accurately apply cash receipts.

Prepare customer invoices and maintain customer accounts.

Reconcile customer accounts and investigate payment discrepancies.

Maintain customer credit files and supporting documentation.

Evaluate customer payment history, outstanding balances, credit limits, and credit risk.

Monitor Accounts Receivable aging reports and communicate with customers regarding past-due accounts.

Coordinate approved payment arrangements, credit holds, and order releases.

Prepare aging reports, collection reports, and credit summaries for management.

Work closely with the Sales Manager and sales team regarding customer account matters.

Accounting & Administrative Support

Assist CFO with month-end and year-end accounting activities.

Support finance team internal and external audits by preparing requested records and documentation.

Assist with inventory controls, reconciliations, and related accounting procedures.

Prepare financial reports, spreadsheets, correspondence, and other documentation.

Maintain organized and accurate accounting records.

Cross-train with accounting personnel and provide backup coverage for essential accounting functions.

Process incoming and outgoing mail and coordinate post office responsibilities.

Answer incoming telephone calls, assist visitors, and provide general office support.

Protect confidential financial, employee, customer, and vendor information.

Perform other accounting and administrative duties as assigned.

Qualifications

Required

High school diploma or equivalent.

Minimum of two (2) years of accounting, bookkeeping, accounts payable, accounts receivable, collections, or related office experience.

Strong typing, data entry, and 10-key calculator (adding machine) skills with the ability to accurately and efficiently process financial information while maintaining a high level of attention to detail.

Proficiency in Microsoft Excel, Word, and Outlook.

Strong organizational, analytical, and problem-solving skills.

Excellent attention to detail and accuracy.

Ability to maintain confidentiality of financial and business information.

Experience identifying potential fraud, irregular transactions, discrepancies, or other financial risks.

Ability to prioritize multiple responsibilities and meet deadlines.

Strong verbal and written communication skills.

Ability to work independently and collaboratively within a team.

Preferred

Associate's or Bachelor s degree in Accounting, Finance, Business Administration, or a related field.

Experience with Epicor ERP or similar accounting software.

Experience with inventory accounting, credit administration, or commercial collections.

Position Expectations

• Complete assigned accounting responsibilities accurately and on time.
• Maintain complete, organized, and reliable financial records.
• Follow established approval procedures and internal accounting controls.
• Communicate professionally with customers, vendors, employees, and management.
• Coordinate responsibilities effectively with the other Accounting Administrator and accounting staff.
• Identify and promptly report material discrepancies, unusual transactions, or financial concerns to the Chief Financial Officer.
• Understand and follow established fraud…