Accounts Payable Specialist

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a part-time, Long-term Contract assignment in Fredericksburg, Virginia. This role will help maintain accurate financial records by handling invoices, reconciliations, and vendor documentation while providing dependable administrative support during a maternity leave coverage period. The ideal candidate brings strong attention to detail, comfort working with accounts payable processes, and the ability to manage routine tasks with accuracy and consistency.

• Sort, open, and distribute incoming mail to ensure invoices and related documents are routed promptly for processing.
• Enter invoice details into the accounting system with accurate coding and prepare payments through checks and other approved methods.
• Support check run activities and produce routine payment and accounts payable reports for internal tracking.
• Reconcile corporate card activity, payment requests, and vendor statements to identify and resolve discrepancies in a timely manner.
• Maintain organized and up-to-date vendor files, including supporting records needed for payment processing and audit readiness.
• Perform administrative support tasks such as filing documents, copying records, sending faxes, and preparing outgoing mail.
• Assist with ACH-related payment processing and help verify that transactions are completed in accordance with established procedures.

• Experience working in accounts payable or a closely related accounting support function.
• Proficiency with invoice entry, account coding, and coding invoices with a high level of accuracy.
• Hands-on experience supporting check runs and processing payments through ACH and check methods.
• Ability to complete reconciliations for credit cards, statements, and payment requests.
• Strong organizational skills with the ability to manage vendor records and paper or digital documentation.
• Solid data entry skills and close attention to detail when handling financial information.
• Effective communication skills and the ability to work independently in a part-time support role.