Accounting Technician II - Accounts Payable

Under limited supervision, performs responsible accounting support and administrative work in the preparation, processing, maintenance, and verification of accounting documents and records. This is the second level of a three-level technical support series. Work that is process-oriented (moving transactions through a series of steps to maintain accounting records), where the employee codes transactions, resolves discrepancies, and balances accounts, distinguishes this class from the lower level.

Working with related and less complex processes under established methods distinguishes this class from the next higher. Exercises independent judgment, discretion, and problem-solving in performing work that is frequently non-routine. Reports to the Accounting Manager.

• Reviews all invoices and compares them to purchase orders (if applicable) for accuracy. Verifies payment terms and processes payment.
• Reviews invoices to determine if tax should be paid and for the legitimacy of vendor and items purchased.
• Reviews monthly statements for past-due invoices. Locates past-due invoices or calls the vendor for a copy of the outstanding invoice.
• Reviews department-assigned account coding for accuracy.
• Reviews or posts subsidiary accounts payable batches to the general ledger.
• Responsible for two (2) check runs per month.
• Enters invoices into the financial system for payment.
• Voids and reissues checks upon request.
• Reviews and processes requests for check or wire payments for contributions to other entities, travel reimbursements, bonds, and payroll-related activity.
• Assists with the implementation and maintenance of the purchasing card program.
• Monitors purchase card transactions in need of data input or approval. Coordinates with personnel for completion of these transactions.
• Balances completed transactions with purchase card statements and issues payment.
• Reviews all applicable purchase card statements and receipts for legitimacy and to determine if expenditure meet County guidelines.
• Assists purchase card liaisons with credit card disputes and questions on usage.
• Researches and advises on potentially incorrect coding of invoices and purchase card transactions. Makes corrections as needed.
• Reviews vendors in the global vendor file, determines duplicate or inactive vendors for resolution. Ensures all vendors have appropriate W-9 documentation on file.
• Assists Accountants with the issuance of tax-exempt certifications upon request.
• Resolves invoice conflicts by communicating with vendors, personnel, and management.
• Researches and processes returned checks by coordinating with the various departments and processes adjusting journals to correct if needed.
• Assists other department personnel with information needed for grant reimbursement processing.
• Assists Accountants in the annual IRS 1099 process by researching and making the determination as to which vendors require a 1099.
• Assists with complex payables and internal control issues as required.
• Assists departments with questions and issues regarding the financial system.

High School Diploma or equivalent, with supplemental college-level coursework in accounting and three (3) years of experience in accounting work with computerized systems; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

• Knowledge of bookkeeping principles, methods, and procedures.
• Knowledge of accounting practices and procedures.
• Knowledge of computer operations
• Knowledge of all necessary software systems to perform essential job duties, including word processing, spreadsheet, internet, database, email software, and the County’s financial system. Must become proficient within three (3) months of hire.
• Ability to use…