Administrative Coordinator – Fire Support Services

** Compensation Grade:
** S16-H
** Salary Range:**$29.26-$40.97
** Opening Date:
** February 6, 2026
** Closing Date:
** February 21, 2026
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* Please Note:

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* ** All job announcements close at 11:59 p.m. of the day before the posted closing date.
** Administrative Coordinator – Fire Support Services  Serves in the Fire & EMS Headquarters Office at Washington Dulles International Airport (IAD). Provides primary administrative and executive support to the Assistant Fire Chief – Support Services, Deputy Chief – Administration, Fire Marshal, and subordinate staff within a high-visibility, high-tempo environment. Supports a wide range of administrative, operational, and accreditation functions requiring sound judgment, strong communication skills, and the ability to manage competing priorities.

Performs related duties.
Serves in the Fire & EMS Department at Washington Dulles International Airport (IAD).
** GENERAL RESPONSIBILITIES
** Stays informed on operational and administrative matters for Support Services and the Fire Marshal’s Office; communicates leadership directives, anticipates needs, and prepares materials in advance.

Screens and prioritizes calls, emails, and visitors; serves as the primary point of contact and resolves routine inquiries.

Manages calendars for the Assistant Chief, Deputy Chief, and Fire Marshal; schedules appointments, tracks leave and attendance, and resolves scheduling conflicts, including arranging alternate representations when needed.

Coordinates meetings by reserving space, distributing materials, notifying participants, and preparing meeting records, including notes or minutes as required.

Arranges and reviews for Fire & EMS staff to ensure accuracy and policy compliance.

Prepares, edits, and formats correspondence, reports, manuals, and presentation materials to ensure accuracy, clarity, and professional standards.

Compiles, analyzes, and summarizes data from multiple sources to support reports, briefings, and administrative decision-making; develops and maintains spreadsheets and databases.

Establishes and maintains suspense logs and action trackers; monitors deadlines and follows up on pending or overdue items.

Creates, maintains, and improves electronic and paper filing systems, including records, SOPs, accreditation materials, and reference documentation.

Monitors office supply inventory; initiates requisitions; and coordinates support for office equipment, information systems, and telecommunications.

Provides administrative support for budget, accounting, procurement, and human resources activities, including preparation of annual operating budget materials.

Maintains accreditation records and organizes policies and procedures; prepares documentation for assessors and oversight reviews.

Tracks training and continuing education compliance; coordinates registrations, travel, logistics, and assists with publishing training schedules.

Supports recruitment by coordinating candidate testing, interview scheduling, and related communications.

Facilitates onboarding by managing new-hire documentation, scheduling orientations, and coordinating access, equipment, and initial training requirements.

Performs other duties as assigned.
** QUALIFICATIONS
* * Two years of progressively responsible experience providing administrative, secretarial, or clerical support.

One year of specialized experience establishing workflow controls for an office with at least five personnel.

Ability to establish, maintain, and improve electronic and paper filing systems.

Skill in compiling, analyzing, summarizing, and presenting information in written reports, charts, and graphs.

Ability to provide basic administrative support for budget, accounting, procurement, and human resources functions.

Proficiency in using computers and modern office-suite software, including word processing, spreadsheets, and presentation tools.

Ability to quickly learn Fire & EMS programs, policies, terminology, and organizational structures.

Strong verbal and written communication skills, with attention to accuracy, clarity, and professional standards.

Skill and discretion in handling confidential or sensitive materials.

Ability to manage…