Senior Administrative Assistant; Administrative Support Assistant III - Legal

Senior Administrative Assistant (Administrative Support Assistant III) – Legal

Capital One is looking for an exceptionally bright, multitasking, and self‑motivated Administrative Support Assistant III to support 4 to 6 executives in a fast‑paced tech‑savvy environment. You will partner with multiple executives to handle administrative tasks, freeing them to focus on department and company goals. As the gatekeeper and extension of your executive leaders, you will frequently find yourself at the center of everything that happens on the team, making this role pivotal to a well‑run, efficient, productive, and happy team.

• Managing daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes.
• Arranging and reserving conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinating travel arrangements and creating expense reports in a timely manner using Capital One systems.
• Driving key team activities and events such as all‑hands meetings, team meetings, conferences, ordering supplies and social events.
• Preparing professional business communication documents including memos, letters, and emails.
• Building and maintaining good business relationships with executives and administrative staff across the organization.
• Participating in general administrative duties, distributing mail, handling ad‑hoc projects, committees and/or group events.
• Promoting a fun and team‑oriented work environment.

• High School Diploma, GED or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

• Associate’s Degree.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment.
• At least 3+ years of calendar management supporting multiple executives.
• At least 1+ year of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communications.
• Excellent organizational skills.

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

Salary ranges are posted by location:
Chicago, IL: $73,500 – $83,900;
McLean, VA: $80,900 – $92,300;
New York, NY: $88,200 – $100,700.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being. Eligibility varies based on full or part‑time status, exempt or non‑exempt status, and management level. Learn more at the Capital One Careers website.

This role is expected to accept applications for a minimum of 5 business days. No agencies please.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries.

Inquiries can be sent to Recruitin for accommodations or  for technical support. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.