Administrative Assistant III; Community Services

Job Summary

Salary: $44,030.00 - $51,388.00 Annually

Location:

Yorktown, VA
Job Type: Full-time
Job Number: 17

AAIII-2101
Department:
Community Services - Admin
Division: CS-PARKS AND RECREATION
Opening Date: 02/06/2026
Closing Date: 2/20/2026 5:00 PM Eastern

Responsible for coordinating, performing, and maintaining administrative support activities for the Community Services Department. Oversees and coordinates administrative procedures that relate to the budget, departmental records, information technology, payroll, and purchasing. Drafts, prepares, and analyzes correspondence, reports, minutes, requisitions, and other documents. Serves as a lead and provides support to other clerical/administrative staff within the Department. Exercises independent judgment, courtesy, and tact in responding to inquiries from citizens, visitors, businesses, and staff concerning activities related to community services.

• Supports the mission, vision, and goals of the Community Services Department and its divisions.
• Serves as a point of contact for the department, screening and handling a variety of routine inquiries independently by telephone and in-person.
• Specializes in project management and performs complex professional, administrative, and fiscal tasks.
• Provides support in preparing, coordinating, and maintaining program contracts, board materials, applications, and agreements, assisting with renewals and ensuring documents are completed, distributed, and stored in a timely and compliant manner in accordance with agency regulations and requirements.
• Coordinates and disseminates information, guiding and training administrative assistants within the department.
• Organizes and attends periodic meetings to facilitate communication and keep everyone up-to-date on administrative and procedural matters.
• Serves as the department’s liaison with Human Resources and the Payroll Departments to maintain confidential personnel files, leave records, and UKG reports for division managers and other staff.
• Coordinates leave without pay memos, secondary employment forms, and telework requests for the department.
• Assists in processing required paperwork for hiring and terminating employees, ensuring compliance with County guidelines and procedures.
• Coordinates workers’ compensation and accident forms with Risk Management, assuring documentation records are stored securely.
• Manages the department personnel field files and training records, keeping them with a high level of confidentiality.
• Performs fiscal duties for the Department, including reviewing invoices and receipts for discrepancies, requests for payments, and purchase orders; prepares and maintains financial records and reports; reviews expenditure statements; monitors the Department’s budget; prepares analysis of all accounts when requested.
• Assists with developing and inputting the annual operating budget and monitoring and analyzing budgetary data.
• Prepares and maintains paperwork and files for the various Boards and Commissions in electronic and laser fiche formats to which the Director, Deputy Director, and Division Managers belong.
• Assists in the preparation, coordination, and submission of memos, supporting documentation, and board materials for the York County Board of Supervisors, the Colonial Juvenile Services Commission, the Community Services Grants Advisory Committee board meetings, and appointments to various Boards and Commissions.
• Prepares and/or updates press releases, schedules and attends meetings for the Colonial Juvenile Services Commission and Community Services Grants Advisory Committee; compiles data, prepares agendas, and generates reports.
• Records detailed minutes that accurately transcribe discussions, decisions, and action items, ensuring documents are received and published promptly.
• Maintains web content for the Community Services Department; reviews web pages and ensures information on the web is up-to-date, accurate, complete, concise, grammatically correct, and accessible to the public; maintains ADAP compliance on all Department websites.
• Orders equipment, furniture, and supplies; prepares requisitions; verifies the accuracy of…