Environmental Assistant

Overview

Under general supervision, performs technical/administrative work involving processing of erosion/sediment bonds for land disturbance activities in the County and provision of administrative support for the assigned department. Work involves receiving and processing erosion and sediment performance bonds, conducting research and collecting data, scheduling and tracking inspections, and coordinating bond utilization with other departments and agencies. Work also involves managing/coordinating office operations, providing customer service, resolving complaints, composing/typing correspondence, maintaining records, and processing a variety documentation pertaining to department operations.

• Ensures compliance with all applicable codes, laws, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations.
• Performs office management functions and coordinates department activities: tracks job assignments, monitors status of workflow, and troubleshoots problem situations; works to independently resolve problems and initiates appropriate action/response; coordinates communications and dissemination of information between department personnel, outside agencies, or the public; monitors status of state certifications of department personnel; processes a variety of documentation associated with department operations, within designated time frames and per established procedures.
• Provides administrative support to department staff: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; composes, types, edits, or proofreads correspondence.
• Performs customer service functions in person, by telephone, by e-mail, or by mail: provides information/assistance regarding department services, activities, procedures, time frames, documentation, fees, or other issues; refers callers/customers to departments or state/federal agencies as appropriate.
• Provides technical assistance to answer questions relating to drainage complaints, RPA determinations, wetlands disturbance, and BMP maintenance; responds to questions or complaints, researches problems/complaints, and initiates problem resolution.
• Manages and coordinates the erosion/sediment bonding process: manages the intake, approval, maintenance, renewal, amendment, coordination, utilization, and release of bonds for commercial, subdivision, and residential land disturbance activities.
• Maintains computerized records of bond information, cash bonds and refunds, re-inspection fees and payments, approvals, permit information, and comments relating to erosion/sediment, utilities, Fire Marshal, and zoning for development; monitors status of bonds; maintains lists of outstanding bonds; assembles permit packages.
• Process monthly erosion release letters for insurance surety bonds and letters of credit for passed bond release inspections. Note if there are any outstanding fees due for the site and note before bond is released.
• Process requests for legal opinions for the Environmental Division regarding letters of credit, surety bonds after receiving notice of cancellation or other bonding issues.
• Coordinates with the state office of the Department of Environmental Quality to maintain records and invoicing for the state portion of E&S fees.
• Create Environmental Code Quarterly report documenting the total number of each type of Erosion inspection, code investigation, Notice of Violations sent, Erosion bonds new, Erosion bonds released, and other activities as needed.
• Prepares monthly report of State Stormwater Management (SWM) fees and coordinates with Treasurer’s office. Updates the State SWM log with new fees.
• Processes State invoices for the State’s portion of SWM plan review fees. Enters this information into the States SWM log and enters any SWM refunds into the State SWM log.
• Manage and maintain the Septic Pump Out program. Updates the Carmody Septic System data base with received Septic Tank Pump-Out receipts and updates any change in address information. Prepares and processes bulk mailings for properties needing…