Administrative Assistant; CD - General District Court Part-Time, Non-Benefited

General District Court – Traffic/Criminal Division Administrative Assistant

The General District Court, Traffic/Criminal Division for Hanover County has an opportunity to join their team as a part-time, non-benefited Administrative Assistant.

This particular position concentrates on data entry and office duties. These responsibilities include customer service in person and while answering the phone, filing, faxing, and financial receipts. The incumbent should be able to balance priorities, have reliable attendance and punctuality and attention to detail. This integral team member will provide support to the entire department and uphold the utmost confidentiality, requiring taking an Oath of Confidentiality.

Hours: no more than 19.5 per week. Schedule to be determined upon hire.

This is a paraprofessional position. The incumbent performs administrative support tasks and manages projects.

The Administrative Assistant position is part of Hanover County’s Career Development Program (CD). The Administrative Assistant Ladder has four (4) levels ranging from Administrative Assistant I to Senior Administrative Assistant. Incumbents normally report to a Department Head or Manager and supervise no staff. However, Senior Administrative Assistants may serve as workflow leaders to lower-level Administrative Assistants.

• Prepares correspondence, payment vouchers and other essential paperwork.
• Establishes and maintains computer and paper files and records.
• Performs necessary office support activities as directed.
• Provides superior customer service to callers and visitors to the Department.
• Prepares reports as needed.
• Maintains calendars and schedules.
• Makes travel arrangements.
• Performs related work as assigned.

• Hazards
• None Known
• Environment
• Office
• Physical Effort
• Minimal
• FLSA
• Non-exempt

Must be able to communicate effectively both orally and in writing. Ability to maintain records, organize, use the telephone, listen, understand and follow directions. Ability to learn the policies and procedures of and the services provided by the agency to which assigned. Ability to establish and maintain effective working relationships with County officials, employees and the general public.

High school diploma or equivalent required with previous administrative experience and training in Office Support Technology preferred – OR – Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require additional education and experience up to an Associate Degree.

• Criminal Records Check, including fingerprinting
• CPS (Child Protective Services) Check – DSS, CSB, Community Resources and Court Services only
• U.S. Citizenship Required - Sheriff’s Office only
• Twelve-month probationary period
• Mandatory Participant in the Citizen Emergency Response On-call Plan (DSS ONLY)
• Must obtain valid Commonwealth of Virginia Driver's License within 30 days of employment to be eligible to operate a county vehicle (DPU ONLY)
• VCIN (VA Criminal Information Network) (CCP ONLY)