Office Assistant II

The Virginia Beach Human Services Department is seeking to hire an Office Assistant II to provide administrative and clerical support to internal staff assigned under the Child Welfare Resource Development Team
. This team is responsible for the recruitment, training and support of Foster Care Parents. This position provides a wide range of administrative support for all levels of team members assigned to the Resource Development Team.

• Take accurate and up-to-the-minute notes of client case reviews and team meetings as needed, transcribe Family Partnership Meetings, draft letters and other correspondence.
• Assist in the completion of records requests. Complete filing, sorting and management of Child Welfare records.
• Maintain compliance with agency policy and The Library of Virginia Records Retention and Disposition Schedule.
• Compile statistical data to interpret workflow, variations in service delivery, and assess needs and trends of the organization.
• Prepare accurate reports and adhere to city documentation standards.
• Assist with coordinating and facilitating foster parent recruitment, training, and engagement activities.
• Track and maintain approved foster parent’s ongoing training to ensure they maintain required annual training.
• Serve as point of contact for the Care Quest Program. Complete Care Quest packets as supportive role to team lead placement coordinator.
• Email custody letters to Children’s Hospital of the King’s Daughters (CHKD).
• Assist with ensuring all grant reimbursements are submitted timely and kept up to date.
• Closely track expenditures related to Title IVE Pass-Through Grant and for the accuracy of the midterm and final reports.
• Maintain liaison relationship between our agency, Connect with a Wish and CHKD.
• Ensure all subpoenas are collected and administered, scanned to the proper team members copying their supervisors the same day as received.

The City offers a generous benefits package which includes health, dental and life insurance, retirement, and savings plans, maternity/paternity and parental leave, and Holidays and Paid Leave.