Spotsylvania Middle School Bookkeeper​/Secretary SY

Spotsylvania Middle School Bookkeeper/Secretary (12 Month) - 26/27 SY

Spotsylvania County School District SPOTSYLVANIA MIDDLE SCHOOL - SPOTSYLVANIA, Virginia Open in Google Maps

Job : 5553373
Final date to receive applications: Aug 31, 2026 11:59 PM (Eastern Standard Time)
Posted: Feb 24, 2026 5:00 AM (UTC)
Starting Date: Jul 1, 2026
Position Type: Contract
Salary: $39,469 Per Year
Job Categories: Support Staff >
Accounting/Bookkeeping, Support Staff >
Secretary

* Advertised salaries are reflective of the  School Year and will be updated after  School Year budget approval.*

The School Bookkeeper/Secretary ensures accurate accounting records for receipts and disbursements within an assigned school or office. The School Bookkeeper is a vital member of the school's financial team, ensuring accurate and timely financial records. This position handles various financial transactions, manages school budgets, and generates reports to support school administration. In the absence of the School Secretary/Registrar, this position provides administrative support to the front offices or other departments within the school.

• Maintains complete records of all financial transactions and financial filing system; enters and posts receipts to the proper accounts in the system.
• Completes monthly reports and bank reconciliations; submits financial statements and other key reports to the Principal and the Chief Financial Officer.
• Maintains the SAF system; trains personnel regarding the School Board adopted SAF Manual.
• Handles disbursements and ensures timely payment of invoices.
• Researches inquiries from vendors regarding old outstanding payments and determines validity of claims.
• Serves as back up to Payroll Clerk; processes payroll when the secretary is unavailable; performs all Payroll Clerk duties during the summer months.
• Counts and collects monies collected by teachers/sponsors to ensure accountability of all receipts; uses appropriate security measures to protect all cash and cash items; prepares bank deposits and delivers them to the bank.
• Orders all office and classroom supplies, including start-up supplies for the teachers; purchases additional materials needed by teachers and staff; ensures that all purchases follow School Board Policy and do not exceed the available budget.
• Works with the Principal to determine the budget for each department.
• Closes out the fiscal year and prepares the financial audit.
• Receives and screens visitors and telephone calls when the Secretary/Registar are unavailable; responds to inquiries from students and staff; supports staff with making copies, faxing documents, mailing letters, locating items, etc.
• Arranges buses for athletic events and field trips; notifies transportation of dates and how many buses are needed.
• Ensures proper documentation and payment is sent for professional development conferences.
• Coordinates with fundraisers, clubs or other school organizations to keep track of collections, expenses, awards, and to determine profits.
• During the summer months, supports School Counselors with new student registration proceedings; covers secretary duties during Summer School.

Required

• High School Diploma or GED
• Three (3) years of experience in an administrative role, ideally within the Education industry

Preferred

• Associate’s Degree in Accounting, Business Administration or related field

• Citizenship, residency or work visa required

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

So what sets us apart? Choosing SCPS means joining a highly collaborative team of professionals who inspire, challenge and support one another to be their very best everyday. As a team member, you become part of something much bigger - Your success directly influences our student's success. Here, YOU make a difference.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust…