Office Manager- Treasurer's Office

General Description:

This is an administrative position. The incumbent performs routine tasks designed to coordinate office operations. This could include clerical support duties as well as duties related to fiscal operations and special projects.

The Office Manager reports directly to a Department Head or designee and may supervise fiscal and/or administrative support staff.

• Performs human resources functions and prepares related paperwork.
• Coordinates programs or services.
• Develops reports as needed.
• Oversees the work of subordinates, as applicable.
• May prepare fiscal reports, such as payroll or budget-related items.
• May provide high-level administrative support to a Department Head, or Deputy.
• Performs related work as assigned.

A. Hazards

• None Known

B. Environment

• Office

C. Physical Effort

• Minimal

D. Non-exempt

Knowledge of general business/office practices and procedures, required. Must be computer literate, preferably in Microsoft Office. Ability to communicate effectively and to maintain confidentiality, required. Budget/Math skills, desired.

High school diploma or equivalent required (bachelor’s degree preferred) with at least six (6) years of related experience. Supervisory experience desired – OR – Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable.

• Criminal Records Check, including fingerprinting
• Valid Commonwealth of Virginia Driver's License (Economic Development Only)
• Work beyond normal work schedule
• CPS (Child Protective Services) Check – DSS, CSB, Community Resources and Court Services only
• Twelve-month probationary period
• Mandatory Participant in the Citizen Emergency Response On-call Plan (DSS ONLY)

• Create purchase orders, pay invoices, and order supplies
• Verify cash for daily deposits
• Manage incoming telephone calls on department ACD line and department e-mails
• Handle opening and sorting of mail
• Manage dog license inventory
• Serve as backup to customer service agents
• Follow Library of Virginia records retention