Executive Assistant to Chief Executive Officer

Executive Assistant to the Chief Executive Officer

Reports to: Chief Executive Officer

Salary: Approximately $95,000 (Depending on qualifications and experience)

The Northern Virginia Transportation Authority (NVTA) is seeking a highly motivated and experienced Executive Assistant to the Chief Executive Officer (CEO). This is a pivotal opportunity to provide direct support to the CEO while contributing to NVTA’s priority to advance and improve Northern Virginia’s transportation network.

In this dynamic role, the Executive Assistant will provide high-level administrative and strategic support to the CEO, ensuring the smooth and effective management of priorities, meetings, travel and communications. This position also offers the chance to work closely with senior elected officials, planning and finance leaders, and transportation stakeholders from across the region.

This position is open until filled. To apply, click "Apply Now" below.

• Serve as the primary point of contact for all matters pertaining to the CEO, including those of a critical nature. Prioritize and determine appropriate course of action based on prior guidance from the CEO.
• Apply experience, skills and talent to quickly develop self-sufficiency in the execution of all duties.
• Maintain critical awareness of regional transportation matters, paying close attention to those involving NVTA and of interest to the CEO. Review and recap regional transportation meetings such as the National Capital Region Transportation Planning Board and the Commonwealth Transportation Board in Virginia as examples.
• Provide support to NVTA’s Governance and Personnel Committee including preparing meeting documents, summary minutes and staffing meetings. Additionally, this position coordinates NVTA’s Annual Legislative Priorities working with CEO, senior management and legislative consultant.
• Represent NVTA on behalf of the CEO at events, to include speaking and presenting NVTA information and outreach.
• Act as a "barometer", having a sense for the issues taking place regionally and within the office and share insight to the CEO and senior management.
• Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the CEO.
• Provide a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support.
• Successfully anticipate and complete critical aspects of deliverables with a hands‑on, proactive approach, including drafting correspondence, and other tasks that facilitate the CEO's ability to effectively lead.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing, producing, and reviewing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and administrative reports.
• Coordinate the CEO’s outreach activities and communication. Following up on contacts made by the CEO to cultivate ongoing relationships, furthering the Authority's outreach goals.
• Monitor and report progress made on CEO/organizational goals.
• Act as a liaison and provide support to Authority members, while keeping CEO apprised of activities.
• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements and the best use of the CEO's time.
• Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Schedule meetings; draft agendas; develop, compile, and distribute presentation and other materials. Adhere to compliance with applicable laws and regulations set in the NVTA Bylaws and Virginia open meeting statutes.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through on…