Registration & Virtual Events Specialist

We are looking for a tech-savvy, detail-loving Registration & Virtual Events Specialist to join our marketing and events team and help bring world-class professional events to life.

This is a great role for someone who enjoys the energy of events, the satisfaction of making complicated logistics run smoothly, and the fun of working closely with a collaborative marketing and events team. You’ll be an important part of creating polished, professional, and welcoming experiences for attendees, speakers, members, and partners around the world.

In this role, you’ll own the event registration process and serve as a key technical lead for webinars, virtual meetings, and hybrid events
. You should be the kind of person who can build a registration site, run a clean attendee report, troubleshoot calmly during a live session, and keep speakers, attendees, and internal teams moving in the right direction.

This position is ideal for someone who is highly detail-oriented
, customer-focused, comfortable with event technology, and able to think with both an operational mindset and good business sense
. You’ll help ensure that every attendee interaction reflects a high level of professionalism, service, and care.

As a global organization, this role requires strong communication skills, cultural awareness, flexibility across time zones, and occasional availability for evening virtual meetings or events.

This is a hands‑on role for someone who enjoys being behind the scenes, solving problems, improving systems, supporting people, and using technology to make events run beautifully.

You’ll keep event registration running smoothly from start to finish, including building and maintaining registration sites, managing registration links, and helping attendees with questions and troubleshooting.

You’ll also manage attendee records, reports, payments, attendance tracking, and post‑event data.
Accuracy is important
, so you’ll help keep information clean, consistent, and easy for the team to use.

As registration activity grows, you’ll provide timely updates and recommendations while looking for ways to improve the process and create a smoother experience for everyone.

You’ll help lead the technical side of our virtual, webinar, and hybrid events. This includes setting up platforms, coordinating details before the event, supporting speakers and moderators, and helping deliver a polished live experience for attendees.

Before each event, you’ll conduct technical rehearsals, speaker onboarding sessions, platform testing, and pre‑event checks so everyone feels prepared and confident. During live sessions, you’ll help manage speaker transitions, audience engagement tools, Q&A, polling, chat, recordings, and other moving pieces that make the experience feel seamless.

When technical issues come up, you’ll be the calm problem‑solver who helps get things back on track.

Key areas of focus include:

• Setting up and supporting webinars, virtual meetings, and hybrid event platforms.
• Preparing speakers and moderators through rehearsals, onboarding, testing, and pre‑event checks.
• Managing live‑event details such as Q&A, polling, chat, recordings, speaker transitions, and technical troubleshooting.

You’ll also support the many details that help events come together. This may include updating event websites, mobile event apps, webinar platforms, and attendee‑facing event information.

You’ll work closely with vendors and internal teams to resolve any issues. You’ll also assist with speaker communications, presentation collection, consent forms, calendar invitations, and file management.

For in‑person events, you’ll help prepare materials such as PowerPoint presentations, badges, registration supplies, and more. Onsite, you’ll support registration desk setup, attendee check‑in, materials distribution, and breakdown.

Key areas of focus include:

• Keeping event websites, mobile apps, agendas, speaker details, sponsor information, and attendee‑facing materials up to date.
• Coordinating with vendors, developers, speakers, and internal teams to…