Operations Coordinator - RiVidium HQ

RiVidium Inc. (dba Triple Cyber) is seeking an Operations Coordinator to focus on supporting the company’s timekeeping, payroll, and administrative processes, ensuring accurate data entry and documentation. This role will primarily handle routine tasks, escalating issues as needed, and support audits and reporting as directed.

• Administer and maintain the timekeeping system for both company employees and subcontractors, ensuring accurate tracking of hours and compliance with company policies.
• Track all leave requests, including vacation, sick leave, and other types of absences. Ensure proper coding and documentation of leave.
• Assist with quality control checks on payroll entries, hours invoiced, charge codes, and payroll deductions to ensure accuracy.
• Obtain and enter subcontractor employee hours and reconcile subcontractor timecard entries with monthly invoicing totals to ensure accuracy.
• Review all direct employees’ daily hours for accuracy and compliance, escalating any discrepancies to the Operations Specialist.
• Oversee employee expense reports and travel requests, including obtaining approvals, purchasing accommodations, creating itineraries, and submitting final reports for reimbursements.
• Ensure all timecards are submitted and completed by the 1st and 16th of the month.
• Maintain regular communication with employees and subcontractors to resolve any timekeeping or payroll discrepancies and ensure all processes are followed.
• Process all personnel changes within the HRIS, ensuring accurate maintenance of the payroll journal.
• Ensure workers’ compensation class codes are correctly assigned and maintained, and update as needed to reflect job role changes or reclassifications.
• Maintain and update the active roster spreadsheet to ensure accurate tracking of employee status and payroll information.
• Assist with company audits by providing documentation as requested.
• Assist in managing the administrative process for all types of leave, including FMLA, Military, Disability, Bereavement, and other approved leaves of absence.
• Assist in managing the administrative process for ADA accommodation requests, escalating complex requests as needed.
• Ensure employees are informed of their rights, responsibilities, and the status of their requests for all leave and accommodation requests.
• Maintain up-to-date records for all leaves and accommodation requests, ensuring accurate submission, tracking, and reporting for compliance and audit purposes.
• Assist HR in developing and updating company-wide Standard Operating Procedures (SOPs) related to business operations.
• Perform other duties as assigned, contributing to the overall HR and financial processes of the company.

• Bachelor’s degree or related field, 1–2 year work experience.
• Analytical
  
  Skills:
  
  Strong analytical abilities and attention to detail.
• Technical
  
  Skills:
  
  Proficiency in MS Excel, Google Sheets.
• Communication
  
  Skills:
  
  Excellent oral and written communication skills.
• Teamwork:
  Ability to work collaboratively in a team environment.