Administrative Coordinator

Title: Administrative Coordinator

State Role

Title:

Gen Admin Supv I/Coord I

Hiring Range: $54,000 - $63,500

Pay Band: 4

Agency: Dept of Prof & Occup Reg

Location: DPOR Main Office

Agency Website: (Use the "Apply for this Job" box below)..gov

Recruitment Type: General Public - G

This position will provide administrative, logistical, and business support services to the Executive Director and Board Administrators for the Board of Barber, Cosmetology, Hearing Aid Specialists, and Opticians. The successful candidate will coordinate Board-related functions and serve as the primary point of contact for board members, attorneys, other intra-agency divisions, government officials, and the general public.

• Knowledge of regulatory boards.
• Knowledge of business procedures, office procedures, and office equipment and its proper usage.
• Ability to maintain discretion when handling confidential and sensitive matters.
• Ability to perform a wide variety of moderate to complex program and administrative support duties.
• Strong organizational skills.
• Ability to coordinate, procure, and obtain necessary equipment, facilities, materials, and services needed to accomplish the board's business operations in compliance with applicable requirements.
• Ability to compose clear, concise, and grammatically correct documents.
• Ability to read and apply regulations and statutes.
• Proficiency in the use of computer software applications.
• Effective time management.
• Strong oral communication skills.
• Ability to pay close attention to detail and provide accurate information and guidance.
• Ability to research and gather facts, analyze findings, reach logical conclusions, and recommend solutions.
• Ability to independently identify and prioritize problems and make recommendations for improvements.

• Experience in a regulatory environment preferred.
• Experience preparing and amending electronic documents preferred.
• Knowledge of the Freedom of Information Act (FOIA) preferred.

Final candidates are subject to a background investigation. The investigation may include local agency checks, criminal record checks, driving record, employment verification, verification of education, and other checks requested by the hiring authority related to the position. Please be advised that if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position.

Applicants must disclose any current professional or occupational registration, certification, and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.

Veterans, Ameri Corps, Peace Corps, and other national service alumni and people with disabilities are encouraged to apply. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

• Affordable and comprehensive health benefits
• 13 paid state holidays
• Time off to volunteer as well as vacation, sick, and personal leave
• Participation in the VRS retirement system (Hybrid 457 Deferred Compensation Plan)
• Free parking on the premises (DPOR)

This position may be eligible for limited telework and is not a full-time telework position. Upon hire into this position, the agency requires the incumbent to be in the position for 90 days before a specific telework schedule may be submitted for consideration.

Name: Human Resources

Phone:

Email: personnelginia.gov

DPOR is an Equal Opportunity Employer.