Admin Procedures Specialist

Title: Admin Procedures Specialist DSP
03613, DSP
03614

State Role

Title:

Admin and Office Spec III

Hiring Range: Negotiable and Commensurate with Experience plus 10% Shift Differential

Pay Band: 3

Agency: Department of State Police (VSP)

Location: North Chesterfield, Virginia

The Virginia State Police are hiring an Administrative Procedures Specialist in the Criminal Justice Information Services (CJIS) Division at State Police Headquarters. The position supports VSP’s commitment to the National Instant Criminal Background Check System (NICS) by:

• Enhancing outreach activities to improve accessibility of the instant check program for firearm dealers and the general public.
• Providing training and instructional information to assist, monitor, and enforce firearm dealer compliance with NICS requirements and Virginia firearm laws.

Knowledge

• State and federal criminal history databases.

Skills

• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Basic computer operations.
• Interpersonal communication.

Abilities

• Read, speak, and write in English.
• Read and interpret policies and procedures; provide clarification.
• Access, retrieve, and interpret state and federal automated records.
• Apply research and analytical methods to criminal arrest and disposition information.
• Travel occasionally, including overnight trips.
• Eligibility to become Virginia Criminal Information Network (VCIN) certified (U.S. citizenship or lawful permanent resident).
• Valid motor vehicle operator’s license; good driving record required.
• Willingness to work rotating shifts, holidays, and weekends.
• High‑school diploma or equivalent.

• Knowledge of VCIN and National Crime Information Center (NCIC) is preferred.
• Direct experience with VCIN and NCIC is preferred.
• Demonstrated experience in retrieval and interpretation of criminal arrest and disposition information preferred.

The Department of State Police (the Department) is an equal opportunity employer. All aspects of human resource management are conducted without regard to race, color, national origin, sex, age, disabilities, or other protected characteristics. The Department does not lower bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant.

Reasonable accommodations are available upon request. In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. Applicants must provide an AHP Letter (formerly COD) to be considered for accommodations.