Administrative Temporary Pool

Are you Richmond R.E.A.D.Y ? R espect. E quity. A ccountability. D iversity…
YOU !!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

This position is established for a specific period of time and falls into the category of either short term, seasonal, pool, provisional, grant‑funded or emergency. The intent of this position is to create a pool of qualified candidates to fill short‑term staffing needs throughout the City.

Duties are specific to the needs of the department. Below is a sample of job duties:

• Provide semi‑skilled and skilled clerical and office support, requiring independent initiative in the areas of accuracy, neatness, and timeliness of work product. As assigned, work may include receptionist duties, including furnishing general information within prescribed rules; data entry; document preparation including proof‑reading and editing; filing and maintaining filing systems; mail processing; routine record‑keeping; arranging appointments and schedules; preparing meeting agendas and taking minutes;
  
  processing financial transactions including verification of mathematical accuracy and proper coding; copying; and ordering or maintaining supply inventories.
• Provide skilled clerical and specialized administrative support for one or more professional staff members or an assigned program. Work requires independent decision‑making for routine transaction processing in accordance with established rules, policies, and procedures. In addition to administrative support, incumbents may perform program and event logistics and customer support, including providing specialized program information. As assigned, work may include gathering, interpreting, and explaining technical and procedural information related to program services and policies;
  
  producing a variety of documents from rough drafts, notes, or oral instructions, or composing original correspondence; maintaining filing systems; scheduling meetings and events; making travel arrangements; data entry and spreadsheet maintenance; processing purchasing transactions, contracts, and other financial transactions such as accounts payable/receivable; processing payroll; preparing presentations that include maps, graphs, and charts; and ordering and maintaining supplies.

MINIMUM TRAINING AND

EXPERIENCE:

• Education, years of experience, Special Certifications and Licenses may vary and are specific to the position.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classifications.

TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES:
These are a representative sample; position assignments may vary.

• English language and grammar
• Standard office equipment such as multi‑line phones, computers, copiers, fax machines, scanning machines, etc.
• Software such as Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Basic arithmetic calculations and mathematics
• Administrative and clerical procedures such as word processing, managing files and records, and designing forms
• Office functions, clerical duties, and business principles

• Entering data accurately
• Maintaining confidentiality
• Thinking critically to solve problems
• Utilizing negotiation techniques and bringing others together to achieve positive business outcomes
• Data entry
• Customer service

• Follow established procedures
• Attention to detail
• Excellent written and oral communication
• Work independently with little supervision
• Work and support a team/staff
• Multi‑task
• Time management and organization
• Use of sound judgment and decision making
• Work in a fast‑paced…