Meeting Coordinator

Responsibilities

The Meeting Coordinator is a mid to entry-level support position that provides support to the meeting planning team for the TIP directorate  position will provide administrative and logistical support services to enable the timely execution of contract deliverables for meetings ranging in size from 10 to 600 attendees.

• Placing orders with vendors
• Setting up meeting rooms
• Developing and formatting meeting materials
• Issuing registration reminders and responding to participant inquiries
• Coordinating with speakers and exhibitors
• Coordinating travel and participant reimbursements
• Providing onsite support at conferences and events of various sizes

Must be a US Citizen. Must be able to pass a Background Check.

Minimum Education:

College degree strongly preferred.

Minimum/General

Experience:

3 years administrative experience in a fast‑paced office environment required.

Demonstrated knowledge, experience, and operational capability in the following areas:

• A fundamental understanding of the CHIPS and Science Act, NSF's mission, and the role of the Directorate for Technology, Innovation and Partnerships (TIP) in accelerating use‑inspired research, fostering public‑private partnerships, and strengthening regional innovation ecosystems.
• Demonstrated knowledge of NSF's merit review process, including coordinating panel and ad hoc review logistics (virtual and in‑person), managing proposal assignments, reviewer communications, and deadline tracking within NSF systems, preparing and distributing panel materials, agendas, and documentation templates, monitoring review progress to ensure adherence to timelines and procedural requirements, maintaining complete and accurate review records to support compliance and audit readiness, applying the Intellectual Merit and Broader Impacts review criteria, conflict‑of‑interest identification and mitigation procedures, reviewer recruitment, documentation standards, and funding recommendation development, and requirements for transparency, documentation integrity, and defensibility of award decisions.