Administrative Assistant

Associated Scaffolding is a family-owned company that prioritizes training and safety across all levels of our organization.

As an Administrative Assistant, you will provide clerical/administrative support to various levels of staff members of the corporate department.

• Management of customers' accounts.
  • Post daily company-wide receipts including cash, checks, and credit card transactions.
  • Reconcile payments with individual customer invoices.
  • Support collection efforts by mailing, calling, or emailing customers with past‑due balances or discrepancies.
  • Assist with producing, reviewing, and mailing monthly statements.
  • Communicate with other departments within the company to resolve customer account issues and reconcile accounts.
• Safety Administration:
  • Data entry of new hires, safety class entry, producing and printing certificates and cards, creating and filing employee data.
  • Track expiration recertification deadlines for training.
  • Track expiration deadlines for DOT records.
• Clerical/Administrative work:
  • Order office supplies.
  • Mail retrieval.
  • Bank deposits.
  • Back‑up media monitoring.
  • Marketing support.
• Assist with walk‑in customers and front desk sales.

CONFIDENTIALITY AND PRIVACY OF SENSITIVE INFORMATION ARE A MUST.

• High School Diploma.
• At least 1 year of Finance/Back Office experience is required.
• Strong customer service skills.
• Must be proficient in Microsoft Office programs:
  Outlook, Excel, and Word.

• Great interpersonal skills and proficiency in verbal and written communication in English.
• Ability to multitask and manage multiple priorities in a fast‑paced environment with frequent interruptions.
• Must be detail oriented.
• Ability to work successfully, both independently and within a team.

• Health, Dental, and Vision insurance plans.
• Short-term & long-term disability insurance.
• Employer‑paid life insurance and supplemental life insurance.
• Flexible Spending Accounts (FSA) and Health Reimbursement Accounts (HRA).
• 401(k) retirement plans, with company matching.
• Employee Assistance Program (EAP).
• 10 days of paid vacation.