Teacher Licensure Assistant

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

The Human Resources (HR) Assistant for Licensure provides primary administrative support for the division’s Licensure Department. This position requires handling of confidential information and dealing tactfully with the public, as well as the ability to prioritize and multitask to ensure work is completed both efficiently and effectively.

• Performs administrative work required to ensure the efficient operation of the Office of Licensure; prepares letters, screens visitors, receives and makes telephone calls, responds to, sends, and triages email, and distributes mail
• Answers questions regarding teacher licensure, recertification, tuition assistance, and licensure status
• Performs research regarding licensure to resolve issues
• Provides recertification records to current and past employees
• Reviews, organizes, and prepares licensure documentation to determine completion
• Acquires required sign-offs for licensure materials; conducts final review with Licensure Administrators prior to submitting documentation to the Virginia Department of Education (VDOE), when appropriate
• Performs data entry for required licensure documentation in order to ensure compliance with the Code of Virginia and VDOE regulations (statutory requirement), including entering all teacher credentials into the Chesterfield County Public Schools (CCPS) database
• Receives and processes required documents to add degrees and endorsements to licenses
• Prepares and submits licensure action forms in accordance with Chesterfield County and VDOE policies
• Prepares and maintains licensure data regarding new hires, transfers, and terminations
• Conducts reviews of all new hires, promotions, and rehires to determine items needed for licensure; reviews items needed with individuals and follows up as required
• Manages the recertification fee process
• Assists with job fairs and licensure events through preparation, setup at site, and organization of materials afterwards
• Manages the tuition assistance program, under established guidelines
• Performs other duties as assigned

This position has no budgetary responsibilities.

Prepares licensure and other related reports, as requested.

Operates computer, copier, fax machine, scanner, phone, and other general office equipment.

Contacts are made at all organizational levels both within and outside the department and division, including frequent contact with CCPS principals and administrators, applicants, HR team members, and the VDOE.

This position does not supervise or provide work direction to others.

Independent decision-making is used when concerns or questions arise that can be solved using the department’s established procedures. Work direction is provided by both the Director, as well as the Licensure Administrators. The Director’s approval is recommended when the concern or question is more complex.

This position has no formal policy-setting responsibilities.

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle, or feel objects, tools, equipment, and/or controls;

reach with hands and arms; and talk and hear. The employee is required to stand, walk, sit, stoop and/or kneel. Specific vision abilities include close vision and the ability to adjust focus.

The employee regularly works in an office environment. The noise level is typically quiet to moderate.

• Considerable knowledge of office practices and procedures, and school division policies and programs
• Demonstrated skill in…