Operations Support Specialist, Administrative​/Clerical

Job Summary

Working Title: Operations Support Specialist
Role

Title:

Admin and Office Spec II
FLSA: Nonexempt
Pay Band: 02
Position Number: 280W1663
Agency: Northern VA Community College
Division: NV280-VP Administration
Work Location: Fairfax County - 059
Position: Part Time (max 29 hrs/week) 8:00 AM – 1:30 PM, Monday–Friday.

• Support Finance, Administration, and Material Management by staffing the reception area and managing daily office tasks.
• Provide high‑level customer service to staff, visitors, students, and occupants.
• Maintain filing systems and review and route official requests for departmental approval.
• Oversee the daily meeting schedule and maintain conference rooms.
• Greet guests, distribute mail, and respond to e‑mail.
• Work with end users on required corrections, route requests for approval, perform data entry, submit work orders, supply orders, and payment requests.
• Perform electronic receiving as necessary and assist the Office of Risk Management with claim documentation.
• Process departmental forms with a high degree of accuracy, manage time‑sensitive tasks, and ensure compliance with deadlines.
• Manage administrative tasks across departmental programs including risk management, leased operations, inventory, and receiving.
• Use multiple computer software programs for daily tasks.

• Excellent interpersonal communication skills.
• Ability to build and maintain cooperative relationships with colleagues.
• Strong verbal and written communication skills.
• Excellent organizational skills and great attention to detail.
• Ability to manage time and prioritize tasks efficiently.
• Proficient in emailing, typing, scheduling, note‑taking, and other basic administrative duties.
• Basic knowledge of standard office and administrative tools and equipment.
• Self‑motivated and able to work independently.
• Experience in an office environment.
• Experience with Microsoft Office Suite and Excel for data organization and analysis.
• Customer service experience.
• Experience working with Virginia State procurement (eVA), accounts payable/receivable policies.
• Proficiency in spreadsheet development and advanced Excel functions.
• Experience with Oracle‑based applications such as Peoplesoft AIS.

Basic to advanced knowledge of standard office equipment and software; ability to adapt to new systems; ability to perform accurate data entry and forms processing.

Health and dental insurance, paid leave, deferred compensation, paid parental leave, state employee discounts, and retirement program.

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Act to provide reasonable accommodation to applicants when requested.

VCCS uses E‑Verify to check eligibility. Candidates must complete an I‑9 form and provide documentation.