Secretary ; Administrative Assistant; Designated

Department:
African Nova Scotian Affairs

Location:

Halifax

Type of Employment:
Permanent

Union Status: NSGEU – NSPG

Closing Date: 08-Jul-26 (Applications are accepted until 11:59 PM Atlantic Time)

This position is designated for applicants who identify as African/Black Nova Scotian and other Racialized Persons.

Some of your key responsibilities will include:

• Answering the main phone line; preparing correspondence; copying/scanning documents; managing a file database
• Managing financial estimates and spreadsheets, paying approximately 50-75 invoices per month
• Overseeing daily financial and procurement services, including purchase orders and ministerial approvals
• Supporting the administration of client files, including LTI intake and Land Titles Clarification Act applications
• Liaising between staff, lawyers, surveyors and stakeholders
• Coordinating and arranging meetings, including preparation of agendas and minutes/notes
• Leading records management
• Main contact for the coordination of mediation and Commissioner services
• Coordinating the division budget and monitoring forecast documents
• Developing, administering, and coordinating systems for recording and tracking ministerial briefings; monitoring incoming/outgoing letters and briefing notes; coordinating action items for follow-up and compliance with deadlines; gathering information for media issues and briefing notes

As the successful candidate you will have completed a one‑year secretarial/business administration course accompanied by four (4) years of related experience. An equivalent combination of training and experience may be considered.

You will be proficient in typing, word processing, and other standard computer applications, such as Microsoft Word, Excel, Outlook, and internet use. You will demonstrate the ability to multi‑task, prioritize your work, and manage electronic filing systems. As the Secretary 3 you will be organized and adaptable in a fast‑paced environment, a strong team player, possess good interpersonal skills, be sensitive to the needs of clients and display tact, sound judgment, and exercise discretion and confidentiality.

Effective verbal and written communication skills, strong organizational skills, and the ability to work independently are essential.

You will have a deep understanding of and connection to the African Nova Scotian community, its historical significance, and its current land clarification challenges.

• Experience working in a law firm or legal setting managing a large number of files
• Experience using case management software
• Experience working with African Nova Scotian communities

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

• Career development: access to guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace where employees feel valued, respected, connected, and supported; forward‑thinking policies and strategies
• Countless career paths within the organization
• A dynamic, client‑focused office environment where service excellence and teamwork are our focus

Pay Grade: CL 22

Salary Range: $2,123.03 – $2,348.18 Bi‑Weekly

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous people, African Nova Scotians and other racially visible persons, persons with disabilities and women in occupations or positions where they are under‑represented. If you are a member of one of these equity groups, you are encouraged to self‑identify on your electronic application.

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at