Deputy Clerk -Civil Division

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Employment Status: Full-Time

FLSA Status: Non-Exempt

Experience

Required:

1-3 years in professional office environment

Minimum

Education Requirements:

Paralegal certification or NALA (Certified Legal Assistant/Certified Paralegal) or NFPA (Registered Paralegal) preferred - OR - any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. High School diploma is the minimum requirement.

Direct Supervisor: Clerk of Court

Primary

Work Location:

Office setting

Physical requirements: This is sedentary work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Regular required tasks include sitting; talking or hearing, in-person and virtual meetings; using hands to handle or operate standard office equipment; and reaching with hands and arms. The employee is frequently required to walk, bend, kneel, and stand;

in addition, use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Certification: None

This employee is a paraprofessional. The Deputy Clerk position in the Civil offices perform routine tasks to provide skilled administrative support to judges and quasi-legal services to the public. This position requires a distinctive capacity to quickly learn and retain complex and frequently evolving codified procedures. It involves front-line roles that serve as the public face of the office within each court department and in the courtroom setting.

A commitment to adhering to current office practices, relevant laws, and procedures is essential, along with the readiness to undertake responsibilities as assigned by senior management.

• Reviews, scans, files, and secures legal documents in accordance with legal requirements and established procedures
• Provides support to Circuit Court Judges, including during court proceedings
• Issues notices, subpoenas, capiases and writs, assists in scheduling civil cases for specific docket calls for each judge
• Maintains Circuit Case Management System, Financial Accounting System, Case Imaging System, Appeals Modules, Digital Appellant Record System, Case Form System and others dependent upon need
• Reviews daily and weekly reports related to case age to assure proper timely rules as provided by the Code of Virginia
• Handles applications for concealed handgun permits and generates permits for mailing
• Assists all senior staff in completing other assigned duties for the office knowledge

• Basic knowledge of financial transactions and receipting
• Knowledge of courtroom procedures, operations of the Clerk of the Circuit Court office, departmental procedures, guidelines;
  Federal, State and County laws applicable to the operation of the Clerk skills

• Effective oral and written communication skills
• Must be an accurate, fluent typist able to prepare documents and transfer data into digital files in a fast-paced environment
• A high level of accuracy and attention to detail is crucial for ensuring the proper management of legal documents

• Ability to deal with situations requiring tact, diplomacy, fairness, and good judgment
• Ability to take necessary actions and maintain an effective working relationship with public, officials, judges, attorneys, and other agencies using both oral and writing skills
• Regular work attendance is required
• Ability to stay organized and efficiently manage multiple tasks is essential
• This role requires a high level of attention to detail and the ability to learn new software quickly

All applicants must apply online at .

Application review will begin as soon as possible.
Position open until filled.

Rockingham County is an Equal Opportunity Employer