Executive Assistant

Job Summary

Provides comprehensive administrative support to three executives with Owens & Minor. Provides day‑to‑day support exercising discretion with respect to prioritization of agenda items. Prepares highly sensitive executive materials and acts independently as project manager for projects as needed.

Salary: $90,000 - $95,000 annually.

Location:

Henrico, Virginia (onsite).

• Provides all administrative support functions for leadership and others as designated, including communications coverage, high‑volume travel coordination (including full itinerary creation), calendar and scheduling, expense reports and invoice processing, and payment records maintenance for external professional fees and services.
• Manages and maintains multiple calendars and coordinates a variety of complex meetings.
• Independently creates, edits, and/or prepares presentation materials for top‑tier clients, executives and similar audiences.
• Prepares and reviews correspondence, notices, memoranda, and reports independently and/or at the direction of leadership within the team. Assists in answering questions and responding to requests directed to the leadership team.
• Acts as a confidential assistant, preserving the confidentiality of organizational and teammate information. Provides explanation and support where needed for confidential and/or sensitive matters.
• Acts as primary Project Manager for confidential projects as required to ensure seamless coordination of multiple resources and drive successful outcomes.
• Develops, coordinates, organizes and implements tracking systems to monitor leadership matters, projects, assignments, and deadlines. Creates and maintains databases, summaries, tables, and charts to facilitate effective and efficient completion of projects and assignments.
• Manages executive travel, coordination and support of executive meetings/events.

• 5+ years’ experience supporting executive level management.
• Excellent verbal and written and organizational skills.
• Independent thinker who can anticipate and proactively initiate action to plan for upcoming meetings.
• Great attention to detail; works with the highest level of confidentiality and discretion.
• Ability to function in a fast‑paced and demanding environment.
• Advanced knowledge of Microsoft Office Suite – specifically Word, Excel, PowerPoint, and Teams.
• Ability to work independently and handle multiple projects while meeting deadlines and time constraints.

• Comprehensive Healthcare Plan – Medical, dental, and vision plans start on day one of employment for full‑time teammates.
• Educational Assistance – We offer educational assistance to all eligible teammates enrolled in an approved, accredited collegiate program.
• Employer‑Paid Life Insurance and Disability – We offer employer‑paid life insurance and disability coverage.
• Voluntary Supplemental Programs – Additional options to secure financial future including supplemental life, hospitalization, critical illness and other insurance programs.
• Support for Growing Family – Adoption assistance, fertility benefits in medical plan and parental leave are available for teammates planning for a family.
• Health Savings Account (HSA) and 401(k) – Voluntary financial programs to aid teammates preparing for their future and other voluntary benefits.
• Paid Leave – In addition to sick days and short‑term leave, we offer holidays, vacation days, personal days, and additional types of leave including parental leave.
• Well‑Being – Teammate Assistance Program (TAP), Calm Health, Cancer Resources Services and discount programs – all at no cost to you.

Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.