High School Bookkeeper​/Secretary SY

High School Bookkeeper/Secretary (12 Month) - 26/27 SY

Spotsylvania County School District, Spotylvania High School – Spotylvania, VA

The School Bookkeeper/Secretary ensures accurate accounting records for receipts and disbursements within an assigned school or office. This vital member of the school's financial team handles various financial transactions, manages school budgets, and generates reports to support school administration. During the absence of the School Secretary/Registrar, the position provides administrative support to the front offices or other departments.

• Maintains complete records of all financial transactions and the financial filing system; enters and posts receipts to the proper accounts in the system.
• Completes monthly reports and bank reconciliations; submits financial statements and other key reports to the Principal and the Chief Financial Officer.
• Maintains the SAF system and trains personnel regarding the School Board adopted SAF Manual.
• Handles disbursements and ensures timely payment of invoices.
• Researches inquiries from vendors regarding old outstanding payments and determines validity of claims.
• Serves as backup to Payroll Clerk; processes payroll when the secretary is unavailable; performs all Payroll Clerk duties during the summer months.
• Counts and collects monies collected by teachers/sponsors to ensure accountability of all receipts; uses appropriate security measures to protect all cash and cash items; prepares bank deposits and delivers them to the bank.
• Orders all office and classroom supplies, including start-up supplies for teachers; purchases additional materials needed by teachers and staff; ensures that all purchases follow School Board Policy and do not exceed the available budget.
• Works with the Principal to determine the budget for each department.
• Closes out the fiscal year and prepares the financial audit.
• Receives and screens visitors and telephone calls when the Secretary/Registrar are unavailable; responds to inquiries from students and staff; supports staff with making copies, faxing documents, mailing letters, locating items, etc.
• Arranges buses for athletic events and field trips; notifies transportation of dates and number of buses needed.
• Ensures proper documentation and payment is sent for professional development conferences.
• Coordinates with fundraisers, clubs or other school organizations to keep track of collections, expenses, awards, and to determine profits.
• During summer months, supports School Counselors with new student registration proceedings; covers secretary duties during Summer School.

Required

• High School Diploma or GED
• Three (3) years of experience in bookkeeping or an administrative setting, ideally within the Education industry

Preferred

• Associate's Degree in Accounting, Business Administration or a related field

$41,849 to $71,135 Per Year

The position offers a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer-paid Life Insurance.

Employment may be offered as a 12-Month (243 Day) contract, at a minimum of 7.5 hours worked per day. Position type:
Contract. This position is evaluated annually.

Eligible

• Robert Marchetti, Principal – Spotylvania High School
• Email: rmarchetti.va.us

Spotsylvania County Schools is an Equal Opportunity Employer and is committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.