Executive Manager

Overview

The Executive Manager (EM) provides administrative support to the Executive team, which includes the President/CEO, Chief Strategy Officer/Senior Vice President, and Chief Marketing Officer. The EM delivers a full spectrum of day-to-day administrative support and high-priority tasks, serving as the main support and liaison for the Destination Augusta Board of Directors. This is a full-time in-office position that reports to the Director of HR & Administration as part of the Administration team, which includes: CEO, Director of HR & Administration, Office Operations Manager.

Provide high-level administrative support across the Executive team by anticipating needs, ensuring seamless daily operations, and keeping the team informed of upcoming commitments, responsibilities, and deadlines.

Coordinate and manage schedules and calendars, prioritizing alignment with strategic goals of the organization, including meetings, day-to-day engagements, appointments, and scheduling conflicts.

Maintain digital filing systems and databases, ensuring information is complete and up to date.

Assist in projects and initiatives, providing research, coordination, and support as needed to ensure alignment across teams on goals, plans, and organizational priorities.

Other duties as designated.

Logistics:
Schedule and coordinate meeting logistics including preparation, agenda creation and distribution, set-up/clean-up, and follow-up as necessary.

Coordinate and manage travel schedules and reservations, accommodations, and itineraries for the Executive team and Board members as necessary.

Ensure the Executive team has all necessary materials for internal and external meetings, speaking engagements, and travel.

Other duties as assigned.

Prepare professional correspondence, emails, reports, and presentations with accuracy and attention to detail.

Process expense documentation in a timely manner for the Executive team.

Provide in-meeting support, minute taking, and action item follow-up across the Executive team.

Other duties as assigned.

Elevate Board engagement by turning meeting experiences into standout moments by serving as Board liaison.

Schedule and organize Board and Executive Committee meetings, prepare agendas and presentations, and ensure timely distribution of materials.

Maintain accurate Board records, including term documents, contact information, and digital file organization.

Facilitate meetings by keeping minutes and coordinating with internal teams to create a welcoming and productive environment for Board events.

Foster connection and develop creative ideas to enhance Board member engagement with the organization and with each other outside of formal meetings.

Preparation for Board Meetings, Executive Committee as well as various Committee meetings.

Knowledge, Skills, and Abilities: Exceptional written and verbal communication skills. Highly organized and detail-oriented with strong time management and critical thinking skills. Ability to act independently, maintain confidentiality, and prioritize multiple objectives and responsibilities simultaneously. Ability to create precise, detailed, and eye-catching presentations and slide decks while adhering to company branding standards.

Professional and

Education Requirements:

5+ years of experience in administrative, schedule/coordination, and/or office operations. Advanced experience with Microsoft Office Suite, Outlook, and SharePoint. Valid driver’s license.

In-office work environment, Monday–Friday during standard business hours. May require physical activity, including lifting up to 50 pounds. In-town driving and occasional travel.

Team-focused and works well in a team environment, but also able to work independently with superior judgement and decision making. Committed to supporting others and contributing to team success in a supportive role. Proactive, solution-oriented mindset. Superior ability to prioritize assigned tasks and pivot to higher priority items as needed.