Senior Administrative Assistant

Overview

Ataero is hiring for the Sr. Administrative Assistant role (2 positions). Full-Time (New Contract) in Crystal City, VA.

Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.

Ataero (Atkinson Aeronautics & Technology) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, EMSO, EW, Information Operations, training, simulation, and program management. We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.

Founded in 2007, Ataero supports customers with a focus on defense and government programs.

Ataero is seeking a highly professional Administrative Assistant to provide high-level administrative support to senior DoD leadership within a Joint Program Office environment supporting an aviation program. This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.

• Manage complex executive calendars and scheduling using Microsoft Outlook
• Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements
• Prepare and deliver briefing materials, read-ahead packages, and executive correspondence
• Manage executive taskings using ETMS2, EMT2, and TMT to ensure timely completion of suspense actions
• Track leadership actions, correspondence, staffing packages, and executive taskers through review and approval
• Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership
• Support acquisition program leadership by coordinating meetings, IPT sessions, PMRs, and senior executive engagements
• Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications

• Interface daily with senior military officers, SES, and government stakeholders
• Maintain workflow/tasker systems and organizational priorities
• Support DTS actions including travel coordination and vouchers
• Assist with meeting logistics, conference room scheduling, and secure communications
• Support continuous process improvement initiatives within the organization

• Bachelor's degree in business administration, management, or related field (associate's degree with additional experience may be substituted)
• Minimum 3 years supporting DoD headquarters, acquisition organizations, or Joint Program Offices
• Experience providing executive administrative support to senior government leadership
• Experience using Microsoft Office Suite, Outlook, Teams, and Share Point
• Active Secret Security Clearance is required

• Excellent verbal, written, and interpersonal communication skills
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Share Point
• Experience utilizing ETMS2, EMT2, TMT, and DTS or comparable DoD administrative systems
• Ability to manage executive correspondence, suspense tracking, task management, and document routing
• Strong knowledge of DoD administrative policies, executive support, and headquarters operations
• Exceptional organizational, communication, and customer service skills
• Ability to manage multiple competing priorities with minimal supervision
• Professional discretion when handling sensitive or classified information

• Five (5) or more years supporting DoD headquarters or acquisition organizations
• Experience supporting the F-35 Joint Program Office (JPO), PEO(JSF), NAVAIR, or another DoD acquisition program
• Experience supporting Senior Executive Service (SES), General Officers, or Flag Officers
• Demonstrated experience using ETMS2, EMT2, TMT, and DTS
• Familiarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations

• Health Insurance
• Dental Insurance
• Vision Insurance
• Basic Life & AD&D
• Short Term Disability
• Long Term Disability
• 401(k) Retirement Plan
• 401(k) Employee Matching, up to 6% with immediate vestment
• Employee Assistance Program
• Paid Time Off + all Federal Holidays
• Tuition Assistance/certifications for job related education