Seasonal Operations Administrative Assistant, Part Time

Responsibilities

• Provide essential administrative and operational support across one or more districts
• Partner closely with District Operations Coordinator to support key priorities
• Streamline processes and help create an organized environment
• Assist with day-to-day operations to ensure offices run efficiently
• Provide hiring support using internal applicant tracking and hiring systems
• Assist with onboarding and employment-related administrative tasks
• Support tax office associates with administrative requirements
• Respond to inquiries related to supplies, facilities, or operational support
• Monitor supply inventory and place orders
• Research and resolve issues independently when possible
• Coordinate vendors for local facility and maintenance requests
• Review and verify invoices for accuracy
• Prepare invoices and expense documentation for approval
• Maintain working knowledge of Microsoft Teams and Microsoft Office applications
• Attend training sessions related to systems, compliance, and job performance
• Assist with special projects, local initiatives, and other duties as assigned

• High school diploma or equivalent
• Ability to communicate clearly and maintain composure
• Ability to concentrate and work effectively in a fast-paced, high-volume environment
• Ability to interact effectively with all levels of the company
• Ability to work independently with minimal supervision
• Previous customer service experience
• Demonstrated decision making, analytical, and problem-solving skills
• Demonstrated organization, prioritization, and project coordination skills
• Excellent verbal, written, and interpersonal communication skills
• Experience with or ability to learn Microsoft operating systems, networking concepts, computers, software applications, and remote tools
• Experience working within Windows environments

Demonstrates strong organizational, decision-making, and problem-solving skills while providing administrative and operational support. Proficient in Microsoft Office applications and capable of maintaining effective communication across all levels of the organization.