Program Assistant

LISC is one of the country’s largest community development organizations, helping forge vibrant, resilient communities across America. LISC works with residents and partners to close gaps in health, wealth, and opportunity so that people and places can thrive. We do this by acting as a conduit for grants, loans and equity--and by providing technical assistance and capacity building--to locally rooted organizations that carry out the work in communities.

Please note, this is a grant funded position through the end of 08/2028. While all efforts will be made to continue program funding beyond this date, it is possible that this position will terminate at that time.

Interested candidates are advised to apply as soon as possible this opportunity will remain open for a limited time.

Local Initiatives Support Corporation (LISC) seeks an organized, professional to become the Program Assistant in its Virginia office.

The Program Assistant will be responsible for ensuring efficient office operations by providing a range of administrative functions to support the LISC office. In addition, the Program Assistant will provide support to the Richmond team to ensure grant/contract management is timely and accurate and programs are administered smoothly and effectively. Responsibilities include grant administration, compliance and disbursements, and financial management. The successful candidate must be proactive, organized, familiar with budgeting, able to perform multiple tasks and work well with others;

possess outstanding administrative and computer skills; and have excellent oral and written communication skills.

The Program Assistant will work closely with the Executive Director, Deputy Director and Program Officers to develop and enhance the daily administrative and operational systems for the LISC VA office including financial and contract management, information and client management, office logistics and hospitality, and scheduling support. Responsibilities will include:

• Administer, track, and update donor lists, records, and communication materials used for fundraising
• Process and track local office revenue and expenses monthly for accuracy; provide financial management support to include: invoicing, updating payment status, proactively communicating with LISC finance and accounting teams
• Process all incoming checks, gifts, grants and track status of all receivables
• Assist with planning and coordinating events logistics to include: trainings, conferences, and other special events, meetings and convenings
• Develop and enhance processes/procedures to effectively manage daily office operations
• Distribute mail, overnight packages, respond to phone and email inquiries from the public, maintain office and meeting space, proactively ensure office is prepared for meeting and guests
• Order office supplies and manage inventory to ensure adequate supplies for the office and staff
• Work with LISC IT to maintain/troubleshoot LISC operating systems, software, applications, computer & other office equipment
• Develop and maintain strong working relationships with local Program staff and national LISC back- office operations staff
• Provide administrative support to program officers
• Work with the following LISC platform of software to accomplish tasks:
  Salesforce, Certify, Net Suite, ADP and Box
• Support communications team for internal and external communications channels including maintenance of social media accounts, distributions lists, and website updates
• Assist staff in various program processes including: collection of partner information/data and program outcomes; processing and monitoring grants/consultant agreements; monitoring grant and consultant performance to ensure alignment with agreed scope of work; processing invoices, disbursements and maintaining program records to ensure all electronic office files are organized, accurate and up-to-date on a regular basis.

• Establish and populate a contact management system using Outlook, Salesforce and other LISC platforms
• Provide executive assistant level support to the Executive…