Graduate Funding Coordinator

Department: Academic Affairs

Classification: Education Support Spec 2

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

Part of the Office of the Provost, under the Academic Affairs Division, the Graduate Division elevates Mason graduate education by augmenting the work of the academic units, by increasing the impact of graduate students and programs, by fostering a collaborative culture of academic excellence, and by contributing to the research productivity and the workforce development appropriate to an R1 institution.

As a part of the Graduate Division, the Graduate Funding Coordinator position reports to the Assistant Director for Graduate Operations and Funding and is responsible for managing and processing all centrally-administered graduate awards, scholarships, assistantships, grants, and fellowships.

• Processes the Graduate Division awards and scholarship programs, including tuition grants, stipends, and travel awards, supporting more than 500 students each semester;
• Maintains scholarship and award records using a third-party, cloud-based platform and Excel, ensuring accurate data entry and documentation;
• Responds to student inquiries regarding scholarship and award payments, providing information on university policies, procedures, and funding requirements;
• Assists with the implementation and administration of the Graduate Division’s funding programs, including the High Impact Grant, Dissertation Completion Grant, Summer Assistantship program, and other institutional funding initiatives; and
• Works with campus partners to support timely award processing, compliance with program requirements, and student service delivery.

• Processes and tracks the Graduate Division funding agreements, including graduate assistantships, tuition support agreements, travel awards, and other student funding programs;
• Prepares, distributes, and maintains graduate student employment contracts, tuition support agreements, and related funding documentation to ensure accuracy and timely completion;
• Supports onboarding activities for Graduate Division scholars and cohort-based programs in collaboration with Human Resources and campus partners;
• Assists with the annual administration of Graduate Division scholarship programs, including reviewing applications, tracking eligibility requirements, and maintaining program records;
• Serves as a resource for faculty, staff, and students by providing information regarding scholarship programs, funding opportunities, and program procedures;
• Collaborates with university departments to support the administration and ongoing operation of graduate funding programs and initiatives; and
• Compiles reports and maintain records to support program administration, budget tracking, and operational needs.

• Coordinates the Graduate Student Travel Fund Program, including reviewing applications and reimbursement requests, ensuring accuracy and timely completion;
• Responds to inquiries and provide information to students, faculty, and staff regarding Graduate Student Travel Fund program procedures and requirements; and
• Supports the maintenance of the Graduate Student Travel Fund application system by assisting with updates, monitoring functionality, and helping to ensure efficient program operations.

• Supports the enrollment activities for the Graduate Student Health Insurance Subsidy Program, supporting more than 1,000 graduate students annually;
• Assists the team with verifying program eligibility requirements are met and support program participation;
• Maintains enrollment and reporting records, assist with invoice reconciliation, and coordinate payment processing with the health insurance provider; and
• Serves as the back-up…