Legislative Support Specialist

JOB TITLE Legislative Support SpecialistREPORTS TO Associate Director & AgPAC AdministratorDEPARTMENT Governmental RelationsCOMPENSATION  Annual Salary

POSITION SUMMARY The Legislative Support Specialist provides administrative logistical and research support for the Governmental Relations department This position helps coordinate or coordinates legislative meetings member visits to the General Assembly AgPAC activities policy development events and other internal and external functions The role requires strong organizational communication proofreading technology and problem solving skills along with the ability to manage multiple priorities support meetings and events track expenses and reports accurately and work collaboratively in a fast paced environment The ideal candidate is dependable detail oriented professional and able to represent the organization positively while supporting advocacy membership and legislative initiatives

Serves as a liaison with the Policy Engagement Manager to support policy development regional legislative meetings resolutions meeting coordination location planning registration needs and website preparation

Provides support for internal and external functions sponsored by the Governmental Relations department

Manages the scheduling of member legislative visits to the General Assembly Coordinates agendas and member correspondence for General Assembly visits

Supports other staff coordinating farm tours by coordinating food transportation and other logistical needs as requested

Independently coordinates meeting preparations when meeting planner support is not required including registration meal arrangements conference room reservations audiovisual or video conferencing setup and hotel accommodations

Develops and maintains a tracking matrix to help evaluate the impact of meetings and related activities Administrative Tasks Collaborate with the print shop to complete annual reports event flyers newsletters and other mailing projects

Accurately tracks expenses for lobbying reports and provides support for budgeting purposes

Develop lobbyist disclosure reports and registration for lobbyists

Processes and submits bills and deposit receipts accurately and in a timely manner

Drafts accurate professional emails and letters for events announcements and related communications

AgPAC Support Partners with the AgPAC Administrator to compile legislative information on legislators candidates for legislative office and meetings with legislators

Provides administrative support for AgPAC Board of Directors meetings

Coordinates AgPAC packets for the state level endorsement process

Processes fundraising contributions and in kind donations accurately and within established timelines

Legislative Support Specialist Attends General Assembly and regulatory agency meetings on behalf of Governmental Relations staff taking notes and representing the organization when assigned Develops working knowledge of assigned legislative and regulatory issues as directed by the Associate Director Supports local issue initiatives by conducting research preparing correspondence and analyzing issues in comparison with other localities Prepares background materials and fact sheets on assigned issues Additional Duties Proficient and extensive use of Word Outlook Excel and PowerPoint to produce materials for internal and external meetings and conferences Prioritizes inquiries and requests of assistance while troubleshooting conflicts with minimal guidance;

makes judgment and recommendations to ensure smooth day to day engagements Assists organization when requested with membership acquisition and promotion of membership benefits Any additional duties as assigned by the Associate Director

ALEXPERIENCE QUALIFICATIONS College degree or equivalent work experience

Editorial or proofreading skills

Must possess a valid Drivers License Some travel required

Some overtime weekend meetings periodically needed to support the meetings and administration of AgPAC

Strong organizational skills with the ability to manage multiple projects meet deadlines and maintain…