Human Resources Assistant; Admin & Office Specislist III

Posting Summary Working Title

Working Title

Role Title Admin and Office Spec III

Role Code 19013-SW

FLSA Nonexempt

Pay Band 03

Position Number 298W0034

Agency Laurel Ridge Community College

Division Laurel Ridge Community College (Div)

The hourly pay range for this position is $20.41-$27.55.

The Human Resources Assistant provides helpful front-line administrative and customer service support to the Human Resources Department. The position supports compliance, records management, and friendly, responsive service while assisting with routine HR transactions and inquiries. By managing clerical, reception, and coordination functions, this role allows the CHRO and HR analysts to focus on complex, strategic, and advisory HR services. This position requires on-site presence;

no telework is available for this role.

• Serves as the first point of contact for the HR office, providing professional and courteous reception services.
• Answers phones, manages voicemail, and routes inquiries to appropriate HR staff.
• Responds to routine employee and applicant questions regarding:
  • Status of job postings and applications
  • Basic payroll and tax-related forms (W-2, W-4, direct deposit)
  • I-9 Processing
• Provides friendly, service-oriented assistance while maintaining confidentiality.

• Maintains electronic personnel files in accordance with applicable records retention schedules and institutional policies.
• Supports accurate document indexing, filing, and secure storage.
• Assists with mail distribution, scanning, and document tracking.

• Scheduling, data entry, tracking, and follow-up
• Procurement tracking
• Service Requests, Ticket tracking ( TDX )
• Creating, maintaining, or purging Employee Portal content
• Coordinating COVLC Learning Management-related activities
• Educational Assistance request processing
• Service Awards and Distinguished Awards

Monday-Friday, four hours per day. Daily hours of work will be flexible between the hours of 9 a.m. and 5 p.m. Additional hours for special projects may be required. The final schedule will require approval of the supervisor.
On-site presence required; no telework is available for this role.

The hourly pay range for this position is $20.41-$27.55. The position is part-time and as such cannot exceed 20 hours per week and is not eligible for health or leave benefits.